About us

About us

About Us Vistra Corporate Services Sp. z o.o. 2016 Table of Contents 1. About Vistra 2. About Vistra CEE 3. Who We Are 4. Who Our Clients Are 5...

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About Us

Vistra Corporate Services Sp. z o.o.


Table of Contents

1. About Vistra

2. About Vistra CEE 3. Who We Are 4. Who Our Clients Are 5. Why Clients Choose Us 6. What Solutions We Offer


1. About Vistra

Vistra Company Information

206,600 structures under management

Over 2,500 employees

Market leader in Asia with 14% market share

‘Top Four’ corporate and trust service provider globally

64 locations across 41 jurisdictions

Over $82bn AUA


Vistra Global Network


2. About Vistra CEE

About Vistra CEE

Vistra CEE was established in 2004 in Warsaw. The company is an independent provider of outsourced management and accounting services in Central and Eastern Europe. Vistra CEE pioneered shelf company services in Poland and has helped over 2,000 businesses enter the CEE region. Over the years Vistra Poland has been supporting Canadian companies, mostly from the oil and gas exploration sector, on the Polish market. Vistra CEE has developed strong working relationships with the major international audit, law and advisory firms. Current Clients include multinational corporations, property investment funds, private equity funds and high net worth individuals. Vistra Poland is a member of Polish-Canadian Chamber of Commerce.


Vistra CEE Network


3. Who We Are

Kobus de Lange Managing Director CEE In 2006 Kobus was recruited by Vistra Poland to become part of the Board. Since then he was responsible for developing the Company’s growth and development strategy and building Client relationships. In 2016 Kobus went on to become Managing Director of Vistra CEE. He is directly responsible for the HR & Payroll service line, as well as other departments. Kobus graduated from the University in South Africa where he also started his career. Prior to joining Vistra, he worked in Deloitte and Apsys Poland.

Kenneth Morgan, FCA Director Kenny has been a director and management board member of Vistra Poland since 2008. He is responsible for Accounting Services and internal financial reporting at the Warsaw based office. In addition, Kenny deals with business development and sits on the management board for Clients entities for whom Vistra provides services. Prior to joining Vistra, he worked in KPMG Poland and EY Poland.

Anna Poliszkiewicz, ACCA Director Anna has been part of Vistra Poland since 2007. At the beginning she was responsible for a portfolio of Clients as Accounting Department Manager. Starting from 2010, Anna has been responsible for CEE finances as a Group Finance Manager when the Company exceeded its presence to six European countries. Since 2016 Anna has been promoted to the Board of Directors. She is qualified member of ACCA and is a Polish Charted Accountant. 10

Sylwia Toczyska Director Client Services Poland •

Joined Vistra in 2007;

Has over 15 years of valuable experience in accounting and taxes;

Specialises in the real estate, energy and shale gas sectors and supervises a German speaking services desk;

Is responsible for co-ordinating, expanding and strengthening Vistra's reach in the CEE region through the Business Development team.


4. Who Our Clients Are

Our Clients in the CEE Major Clients Portfolio • • • • • • • • • • • • • • • • •

Acciona Inmobilaria Artal Group Atrium Centers AXA BNK Petroleum Inc. Boston Air Bupa International Bywater Properties Carrefour Polska Carpathian Asset Management Casinos Poland Catalyst Capital Chevron Charter Hall Group Dart Energy Deka Immobilien Elektrim

• • • • • • • • • • • • • • • • •

Empik Media & Fashion Encana Ensign Frey Wille GE Real Estate Central & Eastern Europe Gerry Weber Grace HRS Hugo Boss Hutchinson ICON Clinical Research Inditex Isuzu Trucks Layetana MacBraida Polska Marathon Oil Marriott

• • • • • • •

• • • • • • • •

Menu Foods Mezzanine Management MGPA MID Europa McCain Foods Pandora Pradera Asset Management Redknee Severin Skanska Property Talisman Energy Thomson Corporation Valad Property Group William Pears Group Wood & Company


5. Why Clients Choose Us

Why Clients Choose Us

Our services are delivered in a professional manner, with integrity, by well-trained, properly supervised and motivated individuals. Management protects and maintains our nonpolitical, open and honest culture. We are referred by major, international law and audit firms. Our service is backed by ongoing investment in IT infrastructure and software.


6. What Solutions We Offer

Solutions CEE Accounting & Management Reporting

Company Incorporation

Corporate Secretarial Services

Domiciliary & Fiduciary Services

Fund Administration


Market Entry

Online Accounting

Payroll & Human Resources

Projects & Outsourced Interim Staff

Shelf Companies & SPVs

Temporary Employment Services


Accounting Services Comprehensive Accounting Services in compliance with: Statutory Accounting Act

Group reporting Tax legislation

Accounting Standards US GAAP

Accounting services include: • • • • • • • •

Maintenance of accounting records in accordance with the Statutory Accounting Act; Preparation and submission of monthly & annual tax returns; Communication with the tax office and assistance with tax audits; Central Bank reporting; Personalized monthly management reporting; Preparation of financial statements under PAS, IFRS, US GAAP or other national GAAP; Year-end closing and submission procedures; Ad-hoc projects such as: limited due diligence reviews, disaster recoveries, compliance projects. 18

Shelf Companies Our shelf companies have been carefully structured to facilitate a quick, efficient transfer of ownership and commencement of business activities. Such companies are fully operational, have all the necessary tax and court registrations, and hold an active bank account.

24/7 service

Same day transfer, if necessary

EUR 2,500 plus PLN 5,000 share capital refund (negotiable, if Client stays with Vistra) 19

Corporate Secretarial Services Comprehensive Corporate Secretarial Services in compliance with:

Commercial Companies Code

Tax legislation

Civil Code

Corporate Secretarial Services include: • • • • • • • • • • •

Preparation and filing of annual statutory reports; Maintenance of Share Registers; Amendments to the trade register or updates with other authorities; Preparation and filing of shareholder and management board resolutions; Preparation of annual management activity reports; Update and filing of basic changes to the articles of association; Appointment and dismissal of Board or Supervisory Board members; Organization of AGM’s and other company meetings under proxy; Assistance to governing bodies of companies in corporate governance issues; Management and corporate secretarial assistance during closure of transactions; Other ad-hoc projects, as required and specifically requested by the Client. Such projects may include preparation of simple loan agreements, additional payments resolutions, share capital increases, transaction approvals, bank authorizations/access changes, etc. 20

Human Resources and Payroll Services HR & Payroll Services in compliance with:

Labour Law

Tax legislation

Social Security Legislation

HR and Payroll services include: • Registration with social, tax and statistical authorities; • Processing of payroll information and preparation of payslips; • Preparation and submission of staff & company tax returns and social security declarations; • Preparation of bank transfers for HR related payments; • Preparation of management reports; • Maintenance of personnel files and mandatory work and fire safety records; • Issuing of work certificates; • Assistance with Labour Law compliance audits; • Temporary employee placement services. 21

Projects and Outsourced Interim Staff Vistra provides flexible solutions with professional staff to complete specific tasks or secondment to a Client’s office. Projects include: Assisting with stocktaking Assisting with fixed asset inventory Preparation of statutory stand alone or consolidated financial statements Preparation of reporting packages according to group accounting policies, IFRS or US GAAP Limited scope reviews of accounting records and documents Reconciliation and clear up of accounting records Secondment of staff to Client teams for short-term corporate secretarial projects Preparation and management of data rooms for due diligence purposes Review of Client corporate records and corporate compliance reports


Fund Administration Since 2000 Vistra Fund Services Poland has been servicing a very wide range of investment funds, capital insurance funds and investment portfolios.

Fund Administration solutions include: Valuation of assets, accounting and reporting Middle office Administration of closed-end investment fund member records Support for creation and administration of KIID (Key Investor Information Document) Servicing of the process of implementation and application of the risk management policy, together with the physical takeover of the risk control unit function from the Company


Contact details Should you have any further questions, please contact us: Sylwia Toczyska – Director Client Services Poland Vistra Corporate Services Sp. z o.o SwedeCenter, Al. Jerozolimskie 56 C 00-803 Warsaw Poland T: +48 22 379 9440 F: +48 22 379 9441 E: [email protected] www.vistra.com