Bylaws of the Paradise Garden Club, Inc.

Bylaws of the Paradise Garden Club, Inc.

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Rev...

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Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017

Table of Contents ARTICLE IName and Objective ........................................................................................... 2  ARTICLE IIMembership and Dues .................................................................................... 2  ARTICLE IIIMeetings, Quorums and Majorities .......................................................... 3  ARTICLE IVClub Funds .......................................................................................................... 3  ARTICLE VOfficers and Executive Board ....................................................................... 3  ARTICLE VIDuties of Officers .............................................................................................. 4  ARTICLE VIIStanding and Special Teams ...................................................................... 7  ARTICLE VIIINominations and Elections ....................................................................... 7  ARTICLE IXRules of Order .................................................................................................... 8  ARTICLE X—Requirements to be exempt as an Organization described in section 501(c)(3) of the Internal Revenue Code ............................................................. 8  ARTICLE XIAmendments ...................................................................................................... 9  Revision History ......................................................................................................................... 10 

Bylaws Section: page 1 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017



ARTICLE INAME AND OBJECTIVE Section 1. The name of the organization shall be the PARADISE GARDEN CLUB, INC., hereinafter referred to as the Club. Section 2. The objective of the Club shall be: To devote its activities and funds to community education in horticultural practices and conservation; to promote and support community beautification and the study of floral arranging; and to invest in the continued education of students in horticulture and the environmental sciences.

ARTICLE IIMEMBERSHIP AND DUES Section 1. Any person interested in the Club’s objectives shall be eligible for membership. Section 2. There shall be four classes of membership. a. REGULARUpon payment of dues shall enjoy all rights and privileges of the Club, including voting rights. b. LIFEtitle conferred after 25 years of REGULAR membership. Enjoys all rights and privileges of a REGULAR member. Dues are waived. c. CHARTERmember since the Club was organized. Enjoys all rights and privileges of a REGULAR member. Dues are waived. d. HONORARYtitle conferred by majority vote of members present at a general meeting. Dues are waived. Section 3. The annual dues amount shall be proposed by the executive board and approved at a general meeting. The dues amount shall be stated in the Standing Rules. Section 4. The fiscal year shall be from July 1 through June 30th. Bylaws Section: page 2 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017



ARTICLE IIIMEETINGS, QUORUMS AND MAJORITIES Section 1. The date, time and place of general meetings shall be stated in the Yearbook. To conduct business a quorum shall be a majority vote of members present; provided half of the elected officers are present, including one presiding officer and one recording officer. Section 2. Meetings of the executive board shall be called by the President. The presence of half plus one of the elected board shall constitute a quorum. Section 3. Unless otherwise stated, a simple majority will carry the vote.

ARTICLE IVCLUB FUNDS Section 1. An expenditure that is up to $75 greater than a previously‐ approved budget may be approved by the executive board. Expenditures more than $75.00 above budget must be approved by majority vote of those present at a general meeting. Section 2. A minimum of fifteen hundred dollars ($1,500.00) shall remain in the General Fund at the end of each term.

ARTICLE VOFFICERS AND EXECUTIVE BOARD Section 1. Elective Officers shall be: President, First Vice‐President, Second Vice‐President, Recording Secretary, Corresponding Secretary, Treasurer, Auditor and Membership Chair. Section 2. Executive board shall be: the elective officers, each having one vote. Chairs of standing or special teams and members with business to be considered by the executive board will notify the President in advance and request to be added to the agenda. Chairs who need information from the Board are encouraged to attend. Team Chairs and members will have no vote. Bylaws Section: page 3 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017

Duties of the executive board are: a. Recommend policies, procedures, and activities to the general membership for consideration or vote. b. Approve expenditures not to exceed $75.00. c. Approve President’s nominations to fill elective office vacancies. Section 3. OMIT With the exception of the Treasurer and Auditor, who may be elected for as long as is mutually agreeable, officers are eligible for reelection for only a second one‐year term in succession. OMIT SECTION 3

ARTICLE VIDUTIES OF OFFICERS Section 1. The President shall: a. Preside at all executive board and general meetings. b. Appoint Chairs of Standing Teams. c. Call any special executive board and general meetings. d. Be an ex‐officio member of all teams except the Nominating Team. Section 2. The First Vice‐President shall: a. Assist the President and, in the President’s absence, assume the duties of the President. b. Serve as Program Chair, arranging for programs to be held at general meetings. c. Deliver the list of programs for September through July to the Yearbook Chair by September for publication in the Yearbook. d. Be responsible for proper physical arrangement of the meeting room. Bylaws Section: page 4 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017

Section 3. The Second Vice‐President shall: a. In the absence of both the President and the First Vice President, assume the duties of President. b. Serve as Publicity Chair, arranging publicity for general meetings and special events, arranging for photography when appropriate and maintaining a written record of all publicity. Section 4. The Recording Secretary shall: a. Be responsible for written minutes of executive board and general meetings, providing copies by mail or e‐mail for the President, First Vice‐President, Treasurer, the Email‐List Manager, and the E‐Librarian. Section 5. The Treasurer shall: a. Be custodian of all Club funds and deposit funds in a bank approved by the executive board. b. Maintain proper official record of all income and expenses of the Club. c. Give a Treasurer’s Report at executive board and general meetings, providing copies to the President and Auditor. d. Assure that all checks are signed by the Treasurer and countersigned by the President or Recording Secretary. e. Assure that all requests for reimbursement are properly documented and signed by the appropriate Officer or Team Chair. f. Have all financial records available for audit at the end of term of office or upon request of the executive board. g. Provide financial information to the executive board. h. Chair the Budget Team consisting of at least one (1) other elected officers. The team shall prepare a proposed budget and Bylaws Section: page 5 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017

present it for approval before the beginning of the new fiscal year. The budget becomes effective July 1st. Section 6. The Corresponding Secretary shall: a. Assist with the correspondence of the President’s office and conduct the routine correspondence of the Club as instructed by the President or the executive board. b. Serve as Sunshine Chair. c. Upon request, send printed material to any call list member. Section 7. The Auditor shall:

. MOVE TO STANDING RULES Have enough financial experience to conduct a meaningful review of Club’s financial records. a. Chair the Audit Team, consisting of Auditor, one or two members appointed from the general membership and one appointed from the executive board. b. Assure that an audit of all Treasurer’s records is made at the end of fiscal year or at any other time deemed necessary by the executive board. c. Submit a written Audit Report at the September general meeting following the audit. d. Optionally, at completion of the audit, offer objective advice for improving financial reporting and internal controls to maximize Club’s financial performance and efficiency.

Section 8. The Membership Chair shall: a. Sign up new members, turn their dues over to the Treasurer at the end of the meeting and report their areas of interest (listed on form) to the President. b. Collect annual dues and turn them over to the Treasurer at the end of the meeting. Bylaws Section: page 6 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017

c. Create a member list and give current copy to Yearbook Chair and the E‐Librarian monthly. d. Keep a tally of membership including Charter Members, Life, Honorary and Paid Members. e. Provide tally to Treasurer by June 30 for payment of CGCI dues. f. Order name badges which are payable at the time of order. OMIT f. Present certificates to members who have remained in the club for 25 years at the May meeting. g. Keep extra copies of Yearbook for distribution to new members and as needed for Club purposes.

ARTICLE VIISTANDING AND SPECIAL TEAMS Section 1. The Standing Teams will be listed in the Standing Rules. Section 2. The Special Teams are ad hoc teams appointed by the President with the approval of the executive board. Section 3. The President shall appoint Chairs of all Standing and Special Teams, unless otherwise provided for in these Bylaws.

ARTICLE VIIINOMINATIONS AND ELECTIONS Section 1. The Nominating Team formed in February (comprised of a Chair appointed by the President, one member appointed by the executive board and a third member volunteering from the general membership shall present a slate of proposed officers at the April Board and general meetings. Nominations from the floor will be accepted at the April general meeting prior to the vote. No nomination will be made without prior consent of the nominee.

Bylaws Section: page 7 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017

Section 2. Elections shall be held at the May general meeting. If there is more than one nominee for any office, voting shall be by written ballot. When there is only one candidate for each office, a voice vote shall be employed. Section 3. Installation of Officers shall be held at the July general meeting.

ARTICLE IXRULES OF ORDER Current Bylaws and Standing Rules shall govern Paradise Garden Club, Inc.

ARTICLE X—REQUIREMENTS TO BE EXEMPT AS AN ORGANIZATION DESCRIBED IN SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE Section 1. Said organization is organized exclusively for charitable, educational, or scientific purposes, including, for such purposes, the making of distributions to organizations that qualify under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. Section 2. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. Section 3. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Bylaws Section: page 8 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017

Section 4. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code. Section 5. Upon the dissolution of the organization assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

ARTICLE XIAMENDMENTS As one of the club’s core documents these Bylaws are distributed to all members as part of the Yearbook. When changing times suggest updates to the Bylaws, such updates are managed by an update team, including distribution for review and implementation of review comments approved by the Board. Section 1. These Bylaws shall be amended by a two‐thirds vote of members present at the general meeting provided all proposed amendments have been: a. Considered by the executive board and passed by a majority. b. Presented in writing at a general meeting at least one meeting prior to the vote. Bylaws Section: page 9 of 10

Bylaws of the Paradise Garden Club, Inc. P.O. Box 1246, Paradise CA 95967 [email protected] www.paradisegardenclub.org Final Draft 2017 Revision: last update 2/11/2017

Section 2. The Standing Rules may be added to, amended, or suspended by majority vote of members present at the general membership. a. Considered by the executive board and passed by a simple majority. b. Presented in writing at a general meeting at least one meeting prior to the vote

REVISION HISTORY Revisions to these Bylaws were made: March 9, 1964

April 13, 1964

January 11, 1966

October 13, 1969

September 9, 1974

October 11, 1989

January 1, 1990

March 11, 1991

May 10, 1992

June, 1995

October, 1997

September, 2008

October, 2004

December, 2007

July, 2009

April, 2011

January 9, 2012

Current Review Cycle



Bylaws Section: page 10 of 10