bylaws, rules & regulations - Westbrook Youth Football

bylaws, rules & regulations - Westbrook Youth Football

WYF – Bylaws Amended Date 12/11/16 BYLAWS, RULES & REGULATIONS OF WESTBROOK YOUTH FOOTBALL www.westbrookyouthfootball.com Date of last revision Dece...

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WYF – Bylaws

Amended Date 12/11/16

BYLAWS, RULES & REGULATIONS OF WESTBROOK YOUTH FOOTBALL www.westbrookyouthfootball.com Date of last revision December 11, 2016 May 15, 2016 June 14, 2015 April 13, 2015

File Name: WYF Bylaws 12-11-2016 Edited

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WYF – Bylaws

Amended Date 12/11/16

To: Coaches, Parents, and Players: Westbrook Youth Football - (WYF) welcomes all new and returning coaches and players for another season of recreational football. Thank you for your participation and all of your efforts. Please keep in mind that we are here to have fun. In addition to fun, we are here to foster, advance and generally promote the essence of the game and fair play through good sportsmanship, honesty and integrity. The development of ALL players should be your major focus. Your season will be a success if all players are encouraged to reach their own personal potential and at the same time are allowed to be children and enjoy the game of football. Thank you, The WYF Board of Directors

File Name: WYF Bylaws 12-11-2016 Edited

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SECTION 1 - GENERAL WYF - Football Affiliations and memberships Westbrook Youth Football is a member of or affiliated with the following associations or organizations and may as a requirement or as approved by the Board of Directors chose to abide by the rules, regulations, policies and/or procedures of these Organizations. Sections that follow may refer the reader to rules, regulations, or updates made available through the following sources: Southern Maine Youth Football League (SMYFL) American Youth Football League (AYFL) WYF - League Teams A League team is defined as; Pee Wee Division, Mites Division, and Flag Division - Each League team, as defined above, will be entitled to one vote between the dates of August 1st to July 31st at all open board meetings. The vote can be by any designated member on the coaching staff of a team. AWARDS WYF will furnish individual awards to all participants and Coaches at the season’s end. The Board of Directors will approve all awards selected. BACKGROUND CHECKS All Board members and all coaches shall be required to submit to a background check. If a background check fail (red light) should occur, the applicant has five (5) calendar days, after being notified, to request the Westbrook Youth Football Board hold a closed meeting to appeal a red light result (fail). However, the Board shall not consider an appeal of a red light result (fail) unless 4 years has passed from the date of the offense causing the red light result (fail). The background check appeals process shall be as follows: 1) Applicant shall make contact with the WYF Board in writing requesting a closed meeting. 2) Board will coordinate a meeting date/time to ensure a quorum of Board Members at the earliest feasible date. 3) A closed meeting of the Board will occur with the appellant, where the appellant will be afforded the right to discuss the situation with the Board. 4) The Board will then ask the appellant to leave the proceedings at which time the Board can discuss whether the applicant may or may not be allowed to participate in the program. If the Board considers allowing participation, conditions on participation may be added to the motion. 5) The Board will then take a vote on the matter. This vote shall be considered final. COMPETITIVE (SELECT) TEAMS: WYF Football is a recreational league; WYF Football does not recognize competitive teams. ELIGIBILITY All balances due to WYF from current and/or prior seasons must be paid in full to be eligible for current season registration. Registrants will not receive equipment until all balances are satisfied. EQUIPMENT WYF will provide certain equipment for all teams each season. All other equipment required to play football is the responsibility of the player. File Name: WYF Bylaws 12-11-2016 Edited

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FUNDRAISING A. All fundraisers for the league or teams must be submitted to and approved by the Board of Directors. B. WYF will not be held accountable or liable for insurance purposes, in the case of unauthorized fundraisers. C. All teams will be expected to participate in fundraisers each season PRACTICES All practices shall follow the bylaws of the league of which we are a member.

REGISTRATION SCHOLARSHIPS AND PAYMENT PLANS (Amended 5/2014) Scholarships: 1. Funds may be allocated in the annual budget by the Board of Directors for the purpose of providing scholarships to participants who need financial assistance. 2. All funds raised separately by WYF members for the purpose of scholarships will be segregated and maintained for the sole purpose of allocating scholarships to participants approved by the board for such assistance. 3. Scholarships will be available each year for families of participants at any level. The amount of full versus partial scholarships will be awarded depending upon the total number of scholarships requested and the amount of funds that have been allocated into the separate fund for scholarships. The Board reserves the right to decline a participant for a scholarship. 4. Each scholarship request must be provided in writing with a letter of need. Such provided documents will be kept confidential. All requests must be received prior to the date determined by the Board prior to each registration season. The Board reserves the right to request additional information including but not limited to proof of income or circumstance. 5. Parents of the individuals receiving a scholarship from the league will be required to serve 8 hours of volunteer service with the Westbrook Youth Program for each child on scholarship. Failure to do so will disqualify the family from a scholarship the following year. Payment Plans: 1. Payment plans are also available to participant families. 2. Requests for payment plans must be made in writing to the Board. Each individual plan will be reviewed and approved by the Board or Registration Committee. 3. Any remaining registration amounts must be paid in full prior to any league equipment being received by the participant. REFUNDS There shall be no refunds of registration fees once the equipment has been passed out. Any exceptions will be reviewed by the WYF Board. SPONSORS A. Sponsors for all teams will be solicited by the Board or its agents. B. All sponsor checks are to be made payable to WYF. Sponsorship fees are the property of WYF. C. There will be no unauthorized solicitation of funds or products from team sponsors. File Name: WYF Bylaws 12-11-2016 Edited

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SECTION 2 - BOARD OF DIRECTORS BOARD OF DIRECTORS The business and affairs of the WYF shall be managed by its Board of Directors, each of whom will be entitled to one vote. The Board of Directors shall transact all business of the WYF and shall have the power to enforce the Bylaws and Rules and Regulations of the Association. Election of Board of Directors The Directors, i.e., the members of the Board, are listed below and shall be elected by the board for a term of two (2) years, and may succeed themselves in office if re-elected by a majority of the Board members. The term begins January 1st (Year one) and ends December 31st (Year Two). All open board positions for the following term will be posted on the WYF-Website by October 1st. All applications for the board positions must be submitted to the WYF by November 1st. The WYF-Board of Directors will vote on the open positions during the December Board Meeting using an anonymous ballot. Any Director that desires to seek appointment to another office must first resign the office he/she is holding, prior to the appointment. To qualify for the positions of President and/or Vice-President, a candidate must have previously served at least one (1) year as a WYF- Board member within the previous three years. In the instance that a qualified board member is not available, a current member of the WYF board of directors may be elected. President (Elected – even years) Vice President/Director of Tackle (Elected – odd years) Vice President/Director of Flag Football (Elected – even years) Secretary (Elected – odd years) Treasurer (Elected – even years) Registrar (Elected – even years) Director of Fundraising/Sponsorships (Elected – even years) Co-Director of Concessions (Elected – even years) Co-Director of Concessions (Elected – odd years) Director of Publicity (Elected – odd years) Director of Equipment (Elected – odd years) High School Head Football Coach – Honorary non-elected position Purpose: To enhance the relationship of WYF as the feeder program to the High School Teams, this Organization recognizes that when the High School Head Coach attends meetings of WYF, that the High School Head Coach shall have the right to vote on all WYF motions. Duties of Officers and Directors: PRESIDENT: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. The President shall appoint all Board of Directors Committees. 2. He/She can, whenever an officer needs to be replaced or in the event of an action not covered by the By-Laws, call a closed board of director’s session and present the case for a vote. 3. The President should preside over all meetings and call the meetings to order. File Name: WYF Bylaws 12-11-2016 Edited

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4. He/She shall cast the deciding vote in the event of a tie or he/she may waive the right to do so. 5. The President is an ex-officio member of all committees. 6. He/She shall designate an individual to represent the WYF at affiliated associations or organizations. 7. The President shall appoint committees or positions, which may include budgets, finance, fundraising, trophies, pictures, etc. as required. 8. Work with High School officials to schedule games on High School field if possible. 9. Coordinate with Westbrook Middle School and Westbrook High School football programs. 10. Coordinate field improvement projects. 11. Coordinate Summer Camps. 12. Coordinate Skill Clinics during off season. VICE PRESIDENT/Director of Tackle: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. The Vice President shall succeed to the powers of the President in the event that office becomes vacant or in the absence of the President. 2. Preside over all meetings in the absence of the President. 3. Perform all duties assigned to him/her by the President. 4. The Vice President shall be the Chairman of the Rules Committee. 5. Monitor Directors for any problems. 6. He/She shall act as parliamentarian at all association meetings, or with board approval, shall appoint a parliamentarian for all association meetings. 7. Communicate SMYFL game schedules/changes with WYF coaches. 8. Appoint/designate a field set up group for games. 9. Coordinate volunteers with Head Coaches for Down Marker and chain crew (3 People for each game). 10. Coordinate volunteers with Head Coaches for scoreboard operator for each game. 11. Work directly with the WYF Board on all Football appeals and discipline items. 12. Coordinate with Officials for game referees and for league weigh-in date 13. Coordinate with liaison to the City of Westbrook to secure field and provide field maintenance. 14. Coordinate with SMYFL on league game schedule 15. Review applicants for Head Coaches and their Assistant(s). a) Ensure all coaches have a background checks per the by-laws. b) Present all applications of Head and first Assistant Coaches to the Board of Directors for Approval. c) Develop a coaching clinic that focuses on 1) Developing fundamental skills 2) Organizing practices 3) Implementing schemes and language from the grades 7-12 football programs 4) Communicate the WYF rulebook with all coaches d) Act as liaison with coaches on any item covered in coaching clinic e) Observe Coaches at practices and games and prepare evaluation forms. f) Set up and maintain files on all Coaches including evaluation forms. g) Coordinate NAYS certification for all perspective coaches File Name: WYF Bylaws 12-11-2016 Edited

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VICE PRESIDENT/Director of Flag Football: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. The Vice President shall succeed to the powers of the Vice President/Director of Tackle in the event that office becomes vacant. 2. Perform all duties assigned to him/her by the President. 3. Act as coordinator for the Fall and Winter Flag Football Programs. 4. Recruit Coaches for the season. 5. Coordinate with Registrar on registrations & payments. 6. Secure field locations for Fall and indoor facility contract for Winter. 7. Coordinate with area communities during Summer for Fall Flag Schedule 8. Appoint/designate a field set up group for games. 9. Monitor Flag Coaches for any problems. 10. Designate a person to be responsible for the order of uniforms for the players and coaches. 11. Coordinate with Equipment manager on equipment needs and purchases. 12. Coordinate with Secretary on league correspondence to Flag Parents. SECRETARY: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. Record minutes of all Board meetings as accurately and completely as possible. 2. Handle all league correspondence including through the website. 3. Arrange meeting places and notify Board Members. 4. Maintain and update By-Laws, Corporate documents and any other WYFFootball documents. 5. Make arrangements for team pictures and issue picture packets to all Team Parents. 6. Research grant opportunities for the program. 7. Coordinate Summer parent meeting/equipment handout event for Fall Football. 8. Coordinate End of season Banquet for Fall Football. TREASURER: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. Collection of all league money. 2. Set up Merchant account for online registration 3. Deposit funds collected into WYF banking account. 4. Return of all Equipment Deposits at end of season for tackle teams. 5. Keep accurate and complete accounts of all revenues and expenditures and prepare league balance sheet and income statement using standard accounting procedures. 6. Provide a written monthly treasurer’s report. 7. Provide books for audit each year. 8. Responsible for ensuring all bills and insurance is paid. 9. File Annual Report with State of Maine by March each year. 10. Ensure all necessary filing occurs in a timely manner. 11. Ensure all 501c3 paperwork is completed as necessary. 12. Coordinate the review and approval of all Scholarship candidates. File Name: WYF Bylaws 12-11-2016 Edited

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REGISTRAR: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. Responsible for football registration which includes a) Submission of Fall and Winter registration paperwork to Westbrook School Department for review and approval. b) Updating WYF Online registration form prior to registration starting. (Ensure payment application is functional.) c) Provide Fall Flag Football registration materials to local daycares for incoming Kindergartners. (ex. Westbrook Community Center program, etc) d) Provide Fall Flag Football registration materials to Westbrook elementary schools in March to include in Kindergarten informational packets. e) Send out Winter Flag Registration notice to surrounding communities 2. Responsible for eligibility of all players and teams associated with the WYF. 3. Schedule and conduct selection of team rosters, as needed 4. Maintain files of all a) Team rosters b) Player medical release forms c) Player registration documents d) Game statistics, and e) All other league documentation as necessary 5. Make sure copies of medical release forms and other documentation are distributed to Coaches. DIRECTOR OF FUNDRAISING/SPONSORSHIPS: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. Seek new revenue sources for WYF-and submit to the Board for approval. 2. Coordinate and set up all fundraisers. 3. Collection of money from teams for WYF-fundraisers. 4. Oversee and maintain a record of money collected from team parents for individual football players. 5. Coordinates in the installation and take down of the banners on the fence. CO-DIRECTORS OF CONCESSIONS: (2 Members to split roles) A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. Ensure proper stock of concessions. 2. Maintain menus and concessions equipment. 3. Ensure concessions is open for all practices and games unless prior notice given to participating coaches. 4. Coordinate setup of electronic payment accounts 5. Coordinate volunteers for concession stand, trash collection, and 50/50 raffle if applicable 6. Coordinate delivery and removal of trash and lavatory facilities. 7. Coordinate cleaning of bathroom facility. 8. Coordinate the opening and closing of the Shack each season. 9. Coordinate the WYF apparel with vendor and determine an order form File Name: WYF Bylaws 12-11-2016 Edited

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DIRECTOR OF PUBLICITY: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. Coordinate announcer for all special events. 2. Ensure media coverage of all WYF special events. 3. Handle League advertising. 4. Maintain content on the League website. 5. Update social media pages with current events. 6. Coordinate Public events (Parades, Westbrook Together Days, etc) DIRECTOR OF EQUIPMENT: A. Perform all duties as set forth in the By-Laws. B. Perform all duties which may be from time to time prescribed by the Board of Directors, such as: 1. Assign equipment to coaches at the beginning of each season. 2. Collect and store all WYF equipment. (including but not limited to sporting, uniform and concession) 3. Maintain WYF equipment in good order. 4. Present complete and comprehensive equipment inventory to WYF Board by December meeting. 5. Present equipment and uniform information to the WYF-Football board for consideration. 6. Recommendation to board for maintenance and purchase requests. 7. Manage storage locker keys 8. Responsible for the purchase of Coaches Shirts for the tackle teams. 9. Responsible for preparation of fields. 10. Responsible for making sure equipment and fields are set up for games and the gathering and storing of equipment after games. 11. Responsible for RFP for clothing vendor and plaques/awards. SECTION 3- MEETINGS OF THE BOARD Place of Meetings All meetings of the WYF board shall be held at a publicly accessible location designated by the President. All meetings of the WYF will be open to the members and the general public. Executive sessions may be called by a 2/3 approval of the Board of Directors or a committee to discuss personnel or legal matters. Board of Directors Meetings The meetings of the Board of Directors shall be held at a minimum monthly. If the meeting is changed, then notice must be given. A quorum of 50% of the active (and elected) Board of Directors is required. Once a quorum is established, all actions taking place at the meeting shall be legal regardless of the number present at the time of a vote, provided the meeting had not been previously legally adjourned. Notice of Meetings Written or printed notice stating the place, day and hour, of a meeting, and the purpose or purposes for which the meeting was called, shall be delivered not less than ten nor more than fifty days before the meetings, either digitally, personally or by mail, by or at the File Name: WYF Bylaws 12-11-2016 Edited

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direction of the President, to each Board Member of record entitled to vote at the meeting unless otherwise provided in these Bylaws. Attendance at Meetings A Board of Director member not attending two (2) consecutive scheduled meetings, including regular meetings, of this Association or Executive Committee meetings will have his/her office declared vacant unless such absences are excused by the President. A vote of “no confidence‟ by the Board of Directors shall be taken upon the first board meeting following the third consecutive absence. Should the vote of “no confidence‟ pass, his/her office shall then be filled by an appointment approved by the majority of the Board until the next Annual Meeting. SECTION 4- COACHES ALL COACHES A. All Coaches MUST follow the WYF Code of Conduct as defined earlier in this Rule Book. B. Each team will have a Head Coach and approximately 5 Assistants, so adequate instruction and attention can be given to each participant. For the Flag Division, two coaches should be provided for each individual team. C. All Coaches are required to file an application packet with the WYF. All coaches’ application packets, both Head and Assistant Coaches, must be received by the Board by June 15th. No application will be accepted after that date unless there is a need for additional coaches. D. All sideline personnel over the age of 18 (i.e. coaches, assistant coaches) must submit to a background check. Members of the chain crew are the only exception to this requirement. If for any reason a particular coach does not pass the criminal background check, they will not be eligible to participate as a WYF coach. Special circumstances may be presented to the board and reviewed. E. A coaching certification will be required for all Tackle Coaches. Specific type of certification to be determined by the Board on a yearly basis. F. All coaches will be required to take and pass the CDC online training course for concussions in youth sports to coach with WYF-Football. G. A Head Coach can only head coach one team, unless no other approved Coach is available and with Board approval. He/She may assist on other teams. H. The board holds the final decision on all head coach applicants I. The VP/Director of Tackle, VP/Director of Flag and/or the President of the board shall take all coaches’ applications and all applications will be submitted to the Board for approval. The Board can consider parent written requests for not returning to a team in the approval of coaches. The Director of Tackle or Director of Flag will track these requests depending on teams. The Board of Directors of WYF is the final authority in the selection and eligibility of coaches. J. All Head Coaches will be responsible for seeing that their Assistant Coaches and players conduct themselves in a manner as to attain the purpose of this organization. Any inappropriate behavior by an individual will be reported to the WYF board. K. The Board will give coaches with pending application the opportunity to address any issues with, or accusations against them, prior to a final determination. L. Coaches are responsible for turning in all equipment issued to them and their team by the WYF. Equipment turn in will be immediately following their team’s last scheduled game. Playoff teams will retain their equipment until all games are played. Failure to File Name: WYF Bylaws 12-11-2016 Edited

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return coaching equipment will result in a forfeiture of future coaching positions and require payment for the missing coaching equipment. HEAD COACH A. Shall be responsible for fully supporting WYF fundraisers and encouraging every member of their team to support and participate in the fundraising activities of the WYF. B. Will be responsible for the conduct of their coaching staff and players at all WYF functions. WYF functions shall include all games, practices, team parties and announced team and league events. C. Will be responsible for obtaining medical care and monitoring player’s injuries during games or practices. Parents will sign forms ahead of time to allow for medical care. Coaches must have, immediately available, the release forms at all practices and games. D. Must report all injuries to the President or Registrar in writing on the Medical Incident Form within seven days of injury, or the next game day, whichever comes first. The Coach should also collect witness statements from assistant coaches. E. Responsible for assisting the Director of Equipment with preparation and dismantling of game fields as assigned, including, but not limited to field equipment and sponsorship signs. F. Must attain assistance from parents for announcing, time-keeping and chain crew. G. The Head Coach is responsible for attending or sending an Assistant Coach to all open Board meetings and mandatory coaches’ meetings and/or clinics sponsored by the WYF. H. Will select a first Assistant who will be in charge in his absence. All assistants will be required to attend 60% of weekly workouts and games. This coach must be at least 18 years of age. I. Will appoint a Team Parent and will give the name to the Director of Concessions. J. Must report to Registrar and President within 14 days, any player who drops out of the program. All coaches will be responsible for collecting participant’s equipment at the time of player notice. K. Will not leave participants alone on field or practice sites, unless supervised by a certified WYF coach or WYF board member, 18 years of age or older. L. Will be responsible for seeing that their Assistant Coaches fulfill duties and responsibilities as listed under “All Coaches”. M. In order to guarantee good communication all Head Coaches must have a functioning phone and/or email address and must make this information available to the League and their team. SECTION 5- CONDUCT & CODES OF CONDUCT This Code of Conduct is to be in effect at all WYF functions. Functions may include practices, team meetings, Board meetings, committee meetings, team parties and any other function where players, parents, prospective players, Board members or others are gathered for any WYF purpose to discuss the subject of football, to view films of such, to exercise or to study football or other football related activities. A. All board members, coaches, players and parents/guardians must sign a Code of Conduct. (The 3 Code of Conducts are at the end of this document.)

File Name: WYF Bylaws 12-11-2016 Edited

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B. Any confrontation with a game Official will not be tolerated. Any act of violence against a game Official will result in criminal charges against said person. These charges will be initiated by WYF on behalf of the Official(s). C. All misconduct/disciplinary matters will be handled through the Board of Directors under the WYF Bylaws. D. Any person engaging in any violation of the Code of Conduct may result in Unsportsmanlike Conduct penalties by the game Officials. Said penalties must be reported to a WYF Board member. Acknowledgement and signature in the registration packet constitutes the first warning. E. Only football coaches, team members, cheer squad members and others in an official capacity are permitted on the field where a game is in progress. Spectators must be confined to the spectator area. Those in violation of this rule must leave the premises. If that person refuses to leave, the appropriate law enforcement authorities may be called. 1. The above rule can be waived for approved special events such as a homecoming or parents’ day. 2. The above rule also permits the formation of the “team tunnel”, comprised of parents and spectators either prior to kick off or at the end of the final quarter. F. An ejected individual shall not participate in any league sanctioned activity, game, practice or tournament. He must depart the site within 5 minutes. A hearing will be scheduled to review the matter. Suspension of Individuals: For WYF Football activities, to include, practice and any WYF Football sponsored events: Individuals guilty of persistent irredeemable conduct may be suspended or discharged from participation by the WYF Board. The individual is entitled to a hearing before the WYF Board as outlined in the WYF Bylaws. In the case of players, Notification of such action will be furnished to the Head Coach of the participant’s team and the Parent/Guardians of the child. In all cases of individual suspension, all fees paid for participation are forfeited. Sideline Personnel (non-coaches): A. Sideline personnel will conform to all rules of conduct. B. Sideline personnel will be under the control of the game officials while the game is in progress. The game officials will correct any misconduct from sideline personnel. If the conduct is not corrected, the game may be stopped until the offending party leaves the sideline and is replaced. C. Sideline personnel shall be defined as those parents or volunteers working the chains and down markers.

Approved by WYF Board of Directors on this the day of May 15, 2016. Executed this the day of Sunday May 15, 2016 by Board member (title): ________________________________________________________.

Witness: __________________________________________________________________.

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PARENT/GUARDIAN CODE OF CONDUCT 1. I will remember that children participate to have fun and that the game is for youth, not adults. 2. I will inform the coach of any physical disability or ailment that may affect the safety of my child or the safety of others. 3. I will learn and support the rules of the game and the policies of the league. 4. I (and my guests) will be a positive role model for my child and encourage sportsmanship by showing respect and courtesy, and by demonstrating positive support for all players, coaches, officials and spectators at every game, practice or other sporting event. 5. I (and my guests) will not engage in any kind of unsportsmanlike conduct with any official, coach, player, or parent such as booing and taunting; refusing to shake hands; or using profane language or gestures. 6. I will teach my child to play by the rules and to resolve conflicts without resorting to hostility or violence. 7. I will demand that my child treat other players, coaches, officials and spectators with respect regardless of race, creed, color, sex or ability. 8. I will teach my child that doing one’s best is more important than winning, so that my child will never feel defeated by the outcome of a game or his/her performance. 9. I will praise my child for competing fairly and trying hard, and make my child feel like a winner every time. 10. I will never ridicule or yell at my child or other individuals for making a mistake or losing a competition. 11. I will emphasize skill development and practices and how they benefit my child over winning. 12. I will respect the officials and their authority during games and will never question, discuss, or confront coaches at the game field, and will take time to speak with coaches at an agreed upon time and place. 13. I will demand a sports environment for my child that is free from drugs, tobacco, and alcohol and I will refrain from their use at all sports events. 14. I will refrain from coaching my child or other players during games and practices, unless I am one of the official coaches of the team. 15. I understand that each team is responsible to participate in fundraising events to offset the cost of league operating expenses. Expenses include but are not limited to practice equipment, field fees, referee fees, awards and pre and post season bowl games. I agree to participate in these fundraising activities 16. I understand that as a parent I am responsible to fulfill obligations such as, but not limited to; concession duty, operating the scoreboard during games, helping with chains and announcing during games. As a parent/guardian of an athlete participating in the WYF it is my responsibility to volunteer for these positions when my child’s team is assigned, otherwise my team may result in a forfeit. 17. I understand that as a parent I am responsible for ensuring my child’s attendance and punctuality at WYF games and practices. If my child will not be in attendance I will notify the team coach prior to said event.

Parent’s Signature

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PLAYERS CODE OF ETHICS 1. I will be positive about my youth sports experience and accept responsibility for my participation by following this Players' Code of Ethics Pledge. 2. I will encourage good sportsmanship from fellow players, coaches, officials and parents at every game and practice by demonstrating good sportsmanship. 3. I will attend every practice and game that I can, and will notify my coach if I cannot. 4. I will do my very best to listen and learn from my coaches. 5. I will treat my coaches, other players, officials and fans with respect regardless of race, color, sex, creed, or abilities and I will expect to be treated accordingly. 6. I deserve to have fun during my sports experience and will alert parents or coaches if it stops being fun! 7. I deserve to play in an environment that is free of drugs, tobacco, and alcohol and expect adults to refrain from their use at all youth sports events. 8. I will encourage my parents to be involved with my team in some capacity because it's important to me. 9. I will do my very best in school. 10. I will remember that sports are an opportunity to learn and have fun.

Player’s Signature

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WYF – Bylaws

Amended Date 12/11/16

COACHES CODE OF ETHICS 1. I will place the emotional and physical well-being of my players ahead of a personal desire to win. 2. I will treat each player as an individual, remembering the large range of emotional and physical development for the same age group. 3. I will do my best to provide a safe playing situation for my players. 4. I will promise to review and practice the basic first aid principles needed to treat injuries of my players. 5. I will do my best to organize practices that are fun and challenging for all my players and emphasize skill development. 6. I will lead by example in demonstrating fair play and good sportsmanship to all my players. I will not participate in any unsportsmanlike conduct including but not limited to booing and taunting; refusing to shake hands; or using profane language or gestures. 7. I will never ridicule or degrade a child for making a mistake. 8. I will provide a sports environment for my team that is free of drugs, tobacco, and alcohol, and I will refrain from their use at all youth sports events. 9. I will be knowledgeable in the rules of football at my team’s level, and I will teach these rules to all my players. 10. I will use those coaching techniques appropriate for each of the skills that I teach. 11. I will remember that I am a youth sports coach, and that the game is for the children and not the adults. 12. I understand that it is my responsibility to communicate practice and game times and locations with parents. I will also make myself available to meet with parents outside of these times to discuss player issues or concerns.

Coach’s Signature

File Name: WYF Bylaws 12-11-2016 Edited

Date

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