Chickasaw Nation Annual Report FY 15 - Indian Affairs

Chickasaw Nation Annual Report FY 15 - Indian Affairs

the Chickasaw Nation Bill Anoatubby, Governor Jefferson Keel , Lt. Governor Headquarters December 22, 2015 Mr. Jeffrey Barwick Workforce Developm...

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the Chickasaw Nation

Bill Anoatubby, Governor Jefferson Keel , Lt. Governor


December 22, 2015

Mr. Jeffrey Barwick Workforce Development Specialist Bureau of Indian Affairs Office of Indian Services 1849 Constitution Avenue, N.W. M.S. 4513 Room 4071 M.I.B. Washington, DC 20240 Dear Mr. Barwick: Included with this letter is the Chickasaw Nation 's P.L. 102-477 annual report for the period beginning October 1, 2014 and ending September 30, 2015. If you have any questions or comments regarding this report, please contact Ms. Maria Howeth, grant compliance manager and P.L. 102-477 coordinator, at (580) 310-7992 or maria. [email protected] ckasa w. net.


Wayne Scribne , Sec tary Depaiiment of Community Services The Chickasaw Nation WS:mgh Enclosures

Arlington at Mississippi . Post Office Box 1548 . Ada, OK 74821-1548 . 580-436-2603 ·


The Chickasaw Nation

Public Law 102-477 Narrative Report

October, 2014 - September, 2015

The goals of the Chickasaw Nation 102-4 77 program are to integrate the Chickasaw Nation's employment, training and other related services to improve the effectiveness of these services; to increase the employability of Native Americans within our service area; to serve tribally determined goals consistent with the policy of self-governance and self-determination and to provide supportive services to enable Native American families to become productive in the workforce. All goals are consistent with the purposes of Public Law 102-4 77. Within the Chickasaw Nation, the 477 program is titled, Pathways to Success and is administratively housed within the division of social services. By giving this program a unique and positive title, the name represents to clients that "success" is envisioned and expected to happen in their future. To ensure "success" occurs, a solid tradition continues which is a dedicated team of directors, managers, resource specialists and administrative support staff providing clients with social services and resources that make a difference in the lives of Native Americans. The area offices implemented a SharePoint (paperless) system for client files. This system is an electronic version of the client file allowing the resource specialist more one-on-one time with the client while entering the information into an electronic file during the interviewing process. This system saves cost on paper, printing, storage space and other supplies.

EMPLOYMENT AND TRAINING SERVICES The Chickasaw Nation's service area for Pathways to Success consists of 13 Oklahoma

counties which include Bryan, Carter, Coal, Garvin, Grady, McClain, Jefferson, Johnston, Love,

Marshall, Murray, Pontotoc, and Stephens.

At each of the seven area offices, a resource specialist develops an individual development

plan (IDP) for each client. An assessment of the client's work history, job skills, academic

status, literacy and other factors related to job readiness are identified during the counseling

session. To provide quality services the resource specialists' partners with the community, the

Chickasaw Nation career services, education department and other tribes to provide resources for

the clients to work toward becoming self-sufficient.

A significant number of Native Americans do not have a high school diploma or a GED

certificate therefore is limited in their employment opportunities. The Chickasaw Nation's 477

plan mandates all clients must work toward obtaining their GED. Certified teachers provided by

the Chickasaw Nation's Division of Education are available to offer individualized instruction to

every client needing academic tutoring to obtain a GED or to receive remedial education for the



The office of career services prepares individuals for employment by providing the following services which can be accessed either in person, by computers located at the 7 area offices, local libraries or from the client's home computer: (l) Occupational Employment Services. Access to the Oklahoma Career Information System (OKCIS) program provides clients the opportunity to explore career pathways, occupations and employment, education and training and complete career interest assessments. (2) Resumes. Resume development is provided on an individual basis or in group training. The OKCIS program can be utilized to create and store a resume. (3) Preparation for Work. The Career Ready 101 program is another internet based tool to prepare individuals for employment. This program helps to build math, reading and locating information skills and the soft skills needed to be successful in the workplace. Mock interviews are conducted on a one-on-one basis as well as training and assistance for application completion. Supportive service is provided based on individual need. (4) Job Readiness workshops are provided to clients by the Chickasaw Nation Career Services, the Area Offices and Human Resources. The Human Resource representative critiques the interviewing skills and provides feedback to the Career Services coordinator for continued training. (5) Job Club Level 1 is 2-days of training that focuses on teaching the participants the skills needed to attain and maintain employment. The participants learn strategies for successful career searching, application completion, resume writing, interviewing skills, proper appearance and personal hygiene, appropriate work attendance and punctuality, getting along with coworkers/supervisors and career exploration. A total of 64 individuals attended 19 Job Readiness trainings held at the area offices and 26 of the individuals who attended the job club found employment. (6) Job Fairs. The Career Services staff collaborates with area service providers and business owners to host an annual job fair. Employers throughout south central Oklahoma have representatives on-site to take applications and conduct interviews. During the Job fair held within the Chickasaw Nation, 30 employers set up a booth and provided employment information, applications and conducted interviews. There were 306 applicants and 21 applicants were selected for employment. This department assisted 476 Chickasaw citizens, 113 other Native Americans and 287 non­ native clients with resumes; mock interviews; job clubs, job fairs and supportive services. The area office staff works with state career technical training centers to assist clients in pursuing short-term vocational training. Supportive Services are provided to clients during training to attain certification and/or associates degree. Stipends and school supplies are provided to 2

students as well as supplementing funds for tuition and fees. For specific results, six students participated in the employment training program by attending truck driving school, cosmetology school and the Pontotoc County Vo-Tech. They completed their training and five found employment. Listed below are individual stories in the employment and training services component: • A 23 year old female with 3 children was assisted with utilities due to recently becoming unemployed. She was placed on our work experience program and found employment at a Dollar General Store. In the meantime she is currently working on her GED to become more self-sufficient. • A client was recently laid off from his place of employment and was placed on the work program and with job search he has now obtained a job with Dollar General. • A single parent with two children was placed on a work program when he became unemployed. He was placed part-time but felt it was not a good fit, he was later transferred to another location with a higher income and now is a full time employee and is able to be self-sufficient to provide for his family and maintain his home. • A client was placed on the work experience program, after completing the program he was successful in being hired full time by his employer.

SUPPORTIVE SERVICES Often clients find themselves in a Catch-22 situation when they are offered a job but do not have the necessary work clothes or tools to accept the position. As a result of these requests, supportive services is provided to clients with services such as: work equipment tools, drivers license reinstated, professional office clothes, fuel for client to report to place of employment or school. Listed below are examples of the success of supportive services: • A client was placed on our work program and was assisted with supportive service to complete a Department of Transportation physical to continue employment. The client passed the physical and began a higher paying job to better support his family. • A client on the work program was assisted with work pants and shoes. Her new place of employment provided uniform shirts and she was required to wear black or tan pants, which she could not purchase until she received her first pay check. • Another client was assisted with the purchase of scrubs and no slick shoes for her employment after completing her requirements for our work program. She is a single mother with three kids and her only income was a disability check for her son. 3

• A father was assisted to restore gas service to the home. He was placed on our work program and found a part time job with the Chickasaw Nation to support his family. The wife is a stay at home mom with a 1 month old son. • A client was assisted with clothing to continue part time employment at a nursing home. After being placed on our work program, he found a full time employment as a security guard with the Chickasaw Nation.

CASH ASSISTANCE In 2002, the Chickasaw Nation added the cash assistance to the 477 program. After integration and implementation, the cash assistance program has become a success driven program. Clients are required to complete an Individual Development Plan (IDP) and to engage in work activities which are defined, but are not limited to remedial education, occupational training and work services or unsubsidized employment. Job search or job readiness training may also be considered as engaged in work activities. These are examples of success stories through the Pathways program: • There were 10 clients hired as a result of the 477 job search. They were placed at the Chickasaw Nation Community Gardens as a groundskeeper, Walmart, Ada Care Center as a CNA and Chickasaw Travel Stop as a housekeeper. • Three Chickasaw citizens have been approved and receive Social Security Disability and are no longer receiving medical cash assistance. • Supportive Services were given to ten clients for clothes and fuel to maintain their work status.

TOKSALI S.M.A.R. T The summer youth program offered to low-income Native American youths, age 14-21 , has a tremendous impact on young people and employers in south-central Oklahoma. Youths function in a real world workplace where they are able to learn the skills and attitudes needed to succeed. Employers are able to evaluate the skills and attitude of the workers and indentify future full time employees. The youths are tested using the Test of Adult Basic Education (TABE) which is a 2 Yi hour test that measures competency in reading, math and language. If a score is below the eighth grade level in reading or math the youth is required to attend tutoring sessions. The counselor develops an Individual Development plan to help guide the student to gain important skills. There were 200 youths enrolled in this program. 4

This program was evaluated at the end of 2014 and was restructured to create a curriculum that focused on several areas for overall personal development, provided informative orientations for youths, supervisors and parents and a dress code for all youths with the program providing the uniform. Evaluations of participants were done and held them accountable and responsible for their actions. To increase program participation relevant trainings and activities were provided. The Oklahoma Career Interest System (OKCIS) was utilized to help identify career interest areas and match the individuals with the appropriate job assignment. The youths entered at different levels of preparedness and each level was targeted toward each age group. This restructure has been highly accepted and is called the Toksali (Work) S.M.A.R.T. (Successful Mindsets with the Attitude and Readiness for Tomorrow.) There were three levels for the youths working on the Community Projects: The Bronze level worked with horticulture on a beautification project to plant flowers and shrubs at the Chickasaw Nation Softball Complex. They also made neck coolers for stomp dancers and craft items for the Chickasaw Nation daycare children. The Silver level worked with the Career Services manager and made 24 wooden park benches and was given to the area offices, senior sites and the softball complex. The Gold level worked with the Career Services manager and made 12 picnic tables for distribution to various Chickasaw Nation facilities. The youths were initially reluctant to complete the tasks but as the projects started to come to life their attitudes changed and they were proud of their accomplishment. The youths attended 19 classes which were interactive and kept their attention. The presentations most enjoyed by the students were: Dress for Success and Interviewing Skills, Hydroponic Gardening, Team Building, Self Defense and the Science, Technology, Engineering and Math (STEM) program. These are examples of success stories through the Toksali SMART: • A youth was placed on the summer youth program and became a full time technician in the Computer Distribution Program within the Chickasaw Nation. His duties include repairs, checks for viruses and spyware, refurbishing, testing monitors, help carry out computers for citizens, scraping unusable computers and stocking parts and cords. • A youth was placed at GeoSpatial Information Department. He completed an extensive project that consisted of downloading historic government land office plat maps, cropping images and completing a georeferenced mosaic of the historic maps. What he did in the short period of time on the spatial analysis is usually performed by a GIS professional 5

with a college degree. His work this summer allows GSI to overlay historic maps and provide them to numerous cultural /historic preservation and realty employees in an internal custom website as a decision making tool. All this was accomplished by a 14 year old young man and is very impressive. We have encouraged him to return for next year' s program and look forward to his return if he wishes. • A youth worked this summer at Savvy Parke in Purcell, OK. She has participated in this program since she was 14 years old and can now work with the public and has excellent customer service skills that have been planted through the Toksali S.M.A.R.T. Program. • One youth was offered a full time job at a Service Station after working on the summer program and proving to be a good employee. • A youth worked at Baker' s Mercantile and was hired full time after the program ended. • One youth was offered a part time position at the Chickasaw Nation Headstart as a result of his work ethic during the Toksali Smart Program. • A disabled youth worked with Museums & Historic Sites. Not only was he able to work the full program without any incidents but also was able to work on his motor skills by separating colored beads for beaded collar necklace class, cut yam for a woven belt class and cut com husk for a com husk dolls class. He was able to learn several skills and was very proud of his accomplishments. • One 14 year old youth with health issues did an outstanding job at his worksite; he was self-motivated, completed tasks without being asked. He was able to shelve products by expiration dates and his work was so important to him that he did not want to miss work for his doctor appointment. • Another 14 year old saved his money from the youth program and purchased a computer. • An 18 year old did not have transportation. During the summer he tested and received his driver' s license and was able to save his money to purchase a used small pickup to drive to a Vo-Tech to continue his education. • A 19 year old graduated from high school in 2014 and did not have a driver' s license. He lived with a parent and had not found permanent employment. He was placed with the City of Sulphur, OK where there was a job opening. At the end of the youth program he was hired and is being trained to read water meters and the city plans to help him obtain his driver' s license. The youth was assisted with a Chickasaw Nation housing application and is now on the waiting list for his own apartment and is on his way to becoming self­ su:fficient. 6

A 19 year old planning to pursue a career in nursing was placed at a doctor' s office, which gave her the opportunity to observe the duties of a nurse in a medical setting and plans to begin nursing school in the fall. She was contacted by the Chickasaw Nation media division for an interview on how the youth program was beneficial in her career choice. She was highlighted at the Chickasaw Nation Annual Meeting video presentation.

An 18 year old was placed at a Chickasaw Nation business and his supervisor stated that the youth possesses all of the basic skills and abilities necessary to enter the workforce in a professional office environment, as he is pleasant, professional, punctual, a diligent worker, he proactively seeks additional work and is eager to learn.

Three 15 year olds were contracted for the weekends at the Chickasaw Culture Center to set up demonstrations, explain and demonstrate beading and weaving, assist with stickball and dancing.

A 15 year old that was placed at a florist shop has been asked to continue to work weekends until school begins.

A 19 year old college student was placed at a District Attorney' s office and has been asked to continue to work for them until she returns to college. Her supervisor stated that she was very professional and excelled in all her duties.

A 16 year old was placed at an Abstract Office and her supervisor stated she is very efficient and professional. She has been asked to return next summer and work for them.

Several youths were placed at the Chickasaw National Recreational Area in Sulphur, OK. They worked as a team to assist with the sand bags when the Nature Center was threatened by flood from the creek waters.

Six youths obtained a job at the end of the program and were placed at Ada Boys and Girls Club, Kinder Kollege day care center, Housekeeping services with the Chickasaw Nation, Chickasaw Nation Housing maintenance and The Rage a clothing store in Ada, OK.


These are comments from supervisors: •

School Age Summer Program: "Overall our experience and participation with Toksali SMART was a positive one. We had a good group of youths that came this summer and truly Made A Difference. Our program moves at a very quick pace and they were always willing to assist when and were needed. They all had the opportunities to gain experience in a variety of settings from the kitchen to the classroom to buses on our field trips they were with us at every step of the way. I truly hope they enjoyed their experience. We wish all youth the very best as they continue their journey towards success. Special THANKS to your entire TEAM for all that you do to Make a Difference in the lives of young people."

2015 Healthcare Explorers at Chickasaw Nation Division of Health: "The students will be assigned a rotation schedule that will allow them to observe, assist and learn about the careers and processes that occur within our department. The mission of the Haknip Inchokma experience is to increase the student's knowledge of careers in the field of health care, to expose the youths to the work environments within the Department of Health, to provide youths with hands on experiences in healthcare setting and to provide educational, cultural, social and recreational activities to increase the likelihood of students choosing a healthcare profession. We will provide a learning environment allowing students to observe procedures, shadow providers/health professions and learn about processes that occur within each department. All students completed the full orientation for the Medical Center and HIIP AA compliant."

Wellness Center: "If I could have hired the Toksali SMART youth I would. She was one of the best summer youth I have worked with and I hope she comes back to our center the next few summers. She is a quick learner, had great customer service skills."

Museum: "Our youth was very smart, had a good attitude about working. She planned her work assignments for an end in sight. Lets you know if a schedule has changed and calls ahead. Telephone and greeting skills very important in the museum and she was always helpful. A joy to have and we would be happy to have her as part of our team anytime."

Cultural Resources: "Our youth was an exceptionally good worker for our department. He was very respectful, polite and kind to all staff and fellow co-workers. As an employee he was on time and presented himself in a very professional manner. During his employment with us, he was able to talk, dance, and even play his flute for the patrons at the Cultural Center. He displayed a great attitude and was eager to learn all he could from the Cultural Instructors. We hope that we were able to provide him with some understanding and knowledge of the Chickasaw Culture." 8

Healdton Family Eye Care: "Our youth learned how to use an electronic scanner and an office phone. He was as quiet worker, but very efficient!! We would like to have him back next year."

Ringling City Hall: "The youth assigned to us was a great employee and person to have in our office. I would recommend her for anything and would like to have her back next year.

We feel the feedback from worksite supervisors and program manager indicates training the youths received through the program has been beneficial and will have a great impact on their future employment. Supportive Services was provided to three Toksali Smart students to purchase clothes to begin their employment.

SUMMARY The Chickasaw Nation Pathways to Success (477) Program has successfully continued to train, re-train, educate and enhance the overall quality of life of Native Americans across the Chickasaw Nation. The success of the program is possible with the efforts of a dedicated and supportive administration and numerous community resource partnerships. The Chickasaw Nation will continue to strive to provide quality employment-related services to the Native Americans in the Chickasaw Nation who need these services and to help them become self sufficient.


OMB Control No. 1076-0135 (Version 2) Expiration Date 02/28/2018

Public Law 102-477 Statistical Report Tribal Nation:

Report Period From: 10/01/14

The Chickasaw Nation

I. Participants Served

153 153 0

137 134 3

339 327 12

112 9 94 9 $8.90

153 6 17 0

Cash Assistance Recipients 2 0 2 0




0 0 0 0 16 6

0 0 0 0 0 0

0 0 0 4 321 0



II. Terminee Outcomes A. Total with Employment Objective I. Entered Unsubsidized Employment 2. Other Employment Outcomes 3. Employment Objective Not Achieved 4. Average Adult Earnings Gain B. Total with Educational/Training Objective I. Degree/Certificate a. Attempted b. Attained 2. Other Education Outcomes 3. Education Objective Not Achieved C. Misc. Objective Achieved D. Other (Non-Positive)

Cash Assistance Recipients



A. Total Participants B. Total Terminees C. Total Current Participants

To: 09/30/15

III. Terminee Characteristics A. Female B. Male C. Education Level I. Dropout 2. Student 3. High School/Diploma/GED 4. Post School D. Veteran

71 63

84 69

Cash Assistance Recipients 195 132

6 7 113 8 2

0 139 8 6 0

54 3 267 3 9

IV. Participant Activities A. Employment B. Education/Training C. Misc. Objective/Supportive Services D. Other/Service Referral

112 0 16 9


V. Child Care and Development Activities A. Families Receiving Child Care B. Children Receiving Child Care 1. Ages 0 through 3 years 2. Ages 4 through 5 years 3. Ages 6 through 12 4. Ages 13 and older C. Care Received - Type of Provider I. Center Based 2. Family Child Care Horne 3. Group Horne 4. Child 's Horne


Cash Assistance Recipients 2 4 321 12


Cash Assistance Recipients

Al/AN Employed 0

Businesses Assisted

153 0 0 0 Families

n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a

VI. Jobs Creation/Economic Development A. Number


Report Prepared By ~mt ~ame-&-Sjgq) 'I. Maria Howet~c"\t-- " \ ' 0 . /\ "'

Phone Number (580) 310-7992




Jobs Created


0 Date 12/22/2015

O M B Control No. 1076-0135 (Version 1) Expii-ation Date: 02/28/2018

l A Form 7703

P. L . 102-477 DEMONSTRATION PROJECT FINAL FINANCIAL STATUS REPORT (Follow instructions provided) 1. Federal Agency and Organizational Element to which Report is Submitted

2. Federal Contract or Other Identifying Number Assigned By Federal Agency

OlvlB Approval No.

Bureau of Indian Affairs

Self Gov. Compact





3. Recipient Organization (Name and complete address, including ZIP code) The Chickasaw Nation P.O. Box 1548 Ada. OK. 74820

4. Employer Identificalion Number

5. Recipient Accounl Number or Identifying Number



6. Final Report

7. Basis OCASH


8. Funding Contract Period (See Iiistriictioiis) From; (Monlh/DayA'r)

To: (Month/Day/Yr)

9. Period Covered by this Report From: (Moiitli/Day/Yr)

To; (Ivlonlh/Day/Yr)





I Previously Reported

10. Transactions:

a. Tolal outlays

II This Period

Ul Cuniulalive







b. Recipient share of outlays c. Federal share of outlays d. Total unliquidated obligations e. Recipient share of unliquidated obligations f. Federal share of unliquidated obligations g. Total Federal share (Sum of lines c and f)


h. Total Federal funds authorized for this finiding period


i. Unobligated balance of Federal funds (Line h minus line g)


11. Indirect

a. Type of Rate (Place an X in appropriate box) Provisional Predetermined


b. Rate

X Fixed

Final Base

d. Total Amount

e. Federal Share



12. Remarks: See instructions. Section a. -g. for required and optional allachments. Attaoli any explanations deemed necessary or information required by Federal sponsoring agency in compliance with governing legislation.

13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unliquidated obligations are for (he purposes set forth In the award documents. Typed or Printed Name and Title

Telephone (Area code, number and extension)

Lori Cotanny, CPA, Director of Finance

(580)436-7274 xt. 61609

Signan t;6 of Authorised Certifying Official

Date Report Submitted


The Chickasaw Nation's Public Law 102-477 Programs Financial Status Report Section 12 Certifications FY-2015 The Chickasaw nation hereby states that: 12a.

None of the funds in the approved budget which originated in Section 401 or Title II-B of the Workforce Investment Act (WIA) were used in violation of the Act's prohibition on the use of funds for economic development activities (Section 141 (q)).


None of the fund in the approved budget which originated in Section 401 or Title II-B of the Workforce Investment Act (\VIA) were used in violation of the Act's restrictions on assisting employer relation (Section 141(e)).


The amount of program income earned for FY 2015 was $2,084.20.


There was no amount of refunds or rebates received.


The amount of funds expended for the category of the approved budget which includes administrative costs of $776,781.65.


Child Care Development was discontinued in 2007.

Director of Finance - The Chickasaw Nation