DESIGN-BUILD DESIGN BUILD

DESIGN-BUILD DESIGN BUILD

DESIGN BUILD DESIGN-BUILD Design-Build ™Authorization ™Project Selection ™Criteria ™Selection/Award Process ™Warranties ™Design-Build Construction E...

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DESIGN BUILD DESIGN-BUILD

Design-Build ™Authorization ™Project Selection ™Criteria ™Selection/Award Process ™Warranties ™Design-Build Construction Engineering and Inspection ™Materials Acceptance

DESIGN-BUILD AUTHORIZATION

Authorization ™ Design Build (D-B) Contracting Authorization – ™ FLORIDA STATUTES ™ D-B D B Major Projects Authorization – 337.11(7) 337 11(7) F.S. FS ™ Buildings ™ Major M j Bridge B id ™ Limited Access Facilities ™ Rail Corridor Estimated cost exceeds $10M

Authorization ™ Design Build (D-B) Contracting Authorization ™ FLORIDA STATUTES ™ Minor D-B D B Projects Authorization –337.025 337 025 F.S. FS ™ Innovative Contracting Statute – Annual Cap of $120M $ ™ Minor Bridge ™ Resurfacing (no widening/shoulder work) ™ Projects not covered by 337.11(7) F.S. Estimated Cost less than $10M

DESIGN-BUILD PROJECT SELECTION

Project Selection Design Build (D-B) contracting should be considered on the following types of projects: ™ Demand an expedited schedule and can be completed earlier ™ Require minimal Right of Way acquisition and utility relocation ™ Well defined scope ™ Allow for innovation in the design and/or construction effort ™ Low risk of unforeseen conditions ™ Low possibility of significant changes

Project Selection Examples of projects which may be good D-B contracting candidates: ™ Major Bridges ™ Minor Bridges ™ ITS (computer signalized traffic) ™ Intersection improvement (with known utilities) ™B Buildings-office ildi ffi b building, ildi restt areas, welcome stations, etc.

Project Selection Examples of projects which may be good D-B contracting candidates (continued): ™ Interstate widening ™ Rural Widening ™ Fencing ™ Landscaping ™ Lighting ™ Signing Si i ™ Signalization ™ Guardrail

Project oject Se Selection ect o Examples of projects j which may y not be good g D-B contracting candidates are: j bridge g rehab/repair p with significant g ™ Major unknowns ™ Rehab of movable bridges ™ Urban construction/reconstruction with major utilities, major subsoil, R/W or other major unknowns

DESIGN-BUILD DESIGN BUILD CRITERIA

Developing p g Design-Build g Criteria Adjusted Score or Low Bid? ™Adjusted Score •W Wantt (or ( need) d) to t have h input i t by b evaluating l ti the th D-B DB firm and Technical Proposal (prior to bid time) potential alternatives exist • Innovation or p • Scope is more versatile

Developing p g Design-Build g Criteria ™Low Bid • Straight St i ht forward f d projects j t –(guardrail, noise walls, milling and resurfacing etc resurfacing, etc.)) • Scope is well defined

Developing D-B D B Criteria ™ All aspects of the project for which there is a Department preference must be set. ™ Do we want it? ™ Do we not want it?

™ Includes multiple disciplines: Structures, Structures Drainage, Traffic Operations, Permitting, Utilities, Roadway, Striping, Pavement Design, Estimates, FHWA, etc.

Developing the Criteria Information typically gathered before the advertisement: (Department Concept) ™Typical Section ™Survey ™Geotechnical ™Utilities ™Pavement Design

Writing the Criteria Department and Consultant Authors ™ Expectations should be clear ™Be specific where appropriate ™Don’t ™D ’t ask k ffor thi things we d don’t ’t want/need

Pre qualification Requirements Pre-qualification ™Unless specifically stated otherwise in the Advertisement Advertisement, standard prepre qualification requirements apply for the designer and contractor

Request for Proposals ™Much of the language is standard from SCO website ™Grading Criteria ™Decide what is important ™Innovation ™Maintenance of Traffic ™Aesthetics ™Environmental ™Schedule

™Assign Points Accordingly

Advertisement ™ List only the pre pre-qualifications qualifications necessary for the major items of work. ™ List consultant work groups that are required. required ™ List the criteria that will be used for evaluating the letters of interest. interest ™ FDOT Ads can be found at the following link: http://www2 dot state fl us/procurement/ads/a http://www2.dot.state.fl.us/procurement/ads/a dvdbld.htm

L tt Letters off Interest I t t ™Design/Build Experience ™Joint Project Experience ™Similar Project Experience ™Past Performance (both team members) ™Key Personnel and their experience ™Any applicable commitments (DBE, Ti Time, Warranties, W ti etc.) t )

Issue Escalation & Resolution ™RFP sets a hierarchy for design issues and d construction t ti issues i to t be b resolved through a defined chain of command ™D-B Firm will be required to set a similar escalation process for both design and construction

Issue Escalation & Resolution Design Project Manager

Construction Project Mgr

District Design Engineer

District Const. Engineer

Director ecto o of Development e e op e t District Secretary

Director of Operations District Secretary

STIPENDS

Only on ASDB Projects

Stipends for unsuccessful firms ™ The Department intends to compensate the unsuccessful short-listed Firms for submitting a proposal ™ Th The unsuccessful f l short-listed h t li t d Firms Fi may receive i compensation (lump sum) for their efforts in preparing a proposal if the proposal is determined to be responsive ™ Th The intent i to compensate and d the h amount off compensation will be noted in the RFP ™ This decision will be at the discretion of the contracting g District or Central Office.

Stipends for unsuccessful firms ™ Federal funds MAY be used. ™ A Stipend is not intended to compensate the Firms for the total cost of preparing the proposal package. ™ In return, the Department reserves the right to use any of the concepts or ideas within the technical proposals, as the Department deems appropriate.

Stipends for unsuccessful firms GUIDELINES FOR ESTIMATING STIPEND AMOUNTS FOR DESIGN BUILD PROJECTS Contract Value

Complex Urban and Rehab.

New Construction Projects

Range of Stipend

< $5M

0.0050 * Estimate

0.0040 * Estimate

$15K - $25K

$5M - $20M

0 0030 * Estimate 0.0030

0 0025 * Estimate 0.0025

$15K - $60K

$20M - $50M

0.0020 * Estimate

0.0018 * Estimate

$36K - $100K

$50M - $100M

0.0015 * Estimate

0.0012 * Estimate

$60K - $150K

> $100M

0.0012 * Estimate

0.0010 * Estimate

$100K +

Examples:

™ ™ ™

A $4M rehabilitation project would have a recommended stipend of $4,000,000 (0.0050) = $ 20,000. A $30M complex urban project would have a recommended stipend of $30,000,000 (0.0020) = $ 60,000. A $175M new bridge project would have a recommended stipend of $175,000,000 (0.0010) = $175,000.

Alt Alternative ti Technical T h i lC Concepts t ™ATC Process allows: ™Innovation ™Flexibilityy ™Time/Cost Savings ™Best Value for public

Alt Alternative ti Technical T h i lC Concepts t ™Used at District discretion on adjusted score D B projects when probability of innovation D-B or alternatives exist ™ATC Meetings must comply with Sunshine Law

Alt Alternative ti Technical T h i lC Concepts t ™ATC Meetings: ™2 (Max) per D-B Firm ™Meeting g schedule accounted for as p part of Project Schedule identified in the RFP ™Occur prior to RFP established due date for ATC formalized submittal

Alt Alternative ti Technical T h i lC Concepts t ATC Submittal must include: ™Description (concept drawings, product details, traffic operational analysis analysis, as appropriate) ™Usage (where/how will it be used on project) ™Deviations from RFP ™Explanation of Deviation ™R ™Request t for f Approval A l

Alt Alternative ti Technical T h i lC Concepts t ATC Submittal must include: ™Analysis justifying deviations from RFP if applicable ™Impacts (during and after construction) ™V hi l ™Vehicular ™Environmental ™Community ™Safety y ™Lifecycle ™Maintenance/operation

Alt Alternative ti Technical T h i lC Concepts t ATC Submittal must include: ™Risks (added for Dept. or 3rd Party) ™Quality – how is the ATC equal or better in quality or performance ™Anticipated Life enhanced or compromised by ATC

Alt Alternative ti Technical T h i lC Concepts t ™Department reviews the ATC and advises: ™Concept p is acceptable p ™Concept is unacceptable ™Concept requires additional information Department responds within 2 weeks of ATC meeting or submittal of formal ATC. Correspondence maintained in project file

Alt Alternative ti Technical T h i lC Concepts t ™If an approved ATC deviates from RFP, the department will: ™Update RFP Criteria ™Issue Addendum

™Approved Design Exceptions/Design Variances require q an update p to the RFP ™FHWA must approve such changes

Alt Alternative ti Technical T h i lC Concepts t ™Department reserves right to disclose to all D-B DB firms any issues identified in ATC meetings or ATC submittals except those determined to reveal confidential or proprietary information

Alt Alternative ti Technical T h i lC Concepts t ™Incorporation of ATC into Proposal: ™D-B firm can opt to include approved ATC’s as part of proposal ™Bid should reflect any approved/incorporated ATC’s

™If not selected, D-B agrees to disclose work products associated w/ATC after receipt of Stipend or Contract Award, whichever occurs first

Professional Liability Insurance ƒ Per D-B Specifications p D-B Contract Amount

Minimum Coverage

ƒ Up to $30M

$1 000 000 $1,000,000

ƒ $30M - $75M

$2,000,000

ƒ > $ 75M

$5,000,000

Contract Bonding ™Department requires a bid bond and performance bond regardless p g of the delivery method.

Department Requirements Currently the Department accepts ™The Prime Designers Professional Liability Insurance for the amount stated in the contract and ™The Contractors Performance Bond for 100% of the contract amount.

C fli t off Interest Conflict I t t Policy P li ™ Any Consultant or its affiliate developing the Request for Proposals for a project will not be eligible to compete for that project.

Conflict of Interest Policy DESIGN BUILD ™ The contractor or design professional cannot team, as a Prime, with other firms to submit more than one bid per project. project ™ The secondary member (i.e. designer or contractor) of the design-build g team cannot change, g , after award, without the written approval of the District Secretary.

Conflict of Interest Policy DESIGN BUILD (continued)

™ A consultant firm, its affiliate, or sub-consultant, that is under contract with the Department to provide Construction C Engineering and Inspection (CEI) services on the Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or sub sub-consultant. consultant

SELECTION AND AWARD PROCESS

Adjusted Score Design Build Projects ojects

DEVELOPING O G THE LONG-LIST

In response to the Design-Build Design Build Advertisement, Letters of Interest are received from Design-Build Design Build Firms.

Evaluation of the LOIs is done by the Technical Review Committee (TRC) ™ The Th TRC normally ll consists i t of: f ™ Project j Manager g ™ Design Office Representative ™ Construction Office Representative ™ District Contracting Unit Representati Representative e (Non-Voting Member)

THE TRC WILL REVIEW AND EVALUATE THE LOI'S ™The TRC will review and discuss each letter and other data ™The TRC will develop a Long-List ™The TRC will recommend a Short-List of at least 3 Firms but no more than 6 Firms to the Selection Committee.

DEVELOPING THE SHORT-LIST

Selection/ Awards Committee (SAC)

Comprised of: zDistrict Secretary y zAppropriate Directors

The SAC shall consider th following: the f ll i HISTORY QUALIFICATIONS TRC RECOMMENDATIONS

http://www2.dot.state.fl.us/procurement/results/desreslt.htm

CONDUCTING THE PRE-BID MEETING

At the Pre Pre-Bid Bid Meeting Meeting, the Department will: ™Provide Copies of Proposal Instructions ™Copies of Specifications ™Copies ™C i off St Studies di or S Supporting ti Documentation ™Answer Questions

RECEIVING THE TECHNICAL PROPOSALS (ASDB Projects)

At the time and place specified in the project p j advertisement,, Technical Proposals are received.

REVIEW OF THE TECHNICAL PROPOSALS BY THE TRC ™The TRC independently reviews all areas of each Responsive Firms Technical Proposal ™If necessary, the TRC may requisition assistance from other Technical Advisors ™Each TRC member assigns a numerical score to each Responsive Firms Technical Proposal

RECEIVING THE BID PROPOSALS

At the time and place set forth in the project j advertisement, d i Bid Proposals P l are received.

A Bid Proposal consist of both a Sealed T h i l Proposal Technical P l and daS Sealed l d Price Pi Proposal. On ASDB Projects,

On LBDB Projects,

The District Th Di t i t Contracting Unit publicly announces the TRC scores and publicly opens the sealed Price Proposals.

The District Th Di t i t C Contracting t ti Unit publicly opens the Price Proposals and the Technical Proposal for the low bid. The TRC then determines if proposal is responsive.

On ASDB Projects Bid Prices are Divided by the Technical Scores. If a Value-of-Time Factor is included in the RFP,, this adjustment j is applied pp to each bid to determine the Final Adjusted Score. The Firm having the Lowest Adjusted Score is the apparent winner

On LBDB Projects

BIDS OPENED AND THE TECHNICAL PROPOSAL IS REVIEWED & DECLARED RESPONSIVE

NON-RESPONSIVE

OR The Responsive Firm submitting the Lowest Bid is the apparent winner

Low-Bid Technical Proposal Non-Responsive? The TRC reviews the next Lowest-Bid Technical Proposal (and so forth) until a Technical Proposal is found to be Responsive or until all of the Technical Proposals have been Declared NonResponsive. espo s e

The District

Contracting Unit Reports

The Technical Review Committee Committee‘s s Findings To The Selection/Award Committee

The SAC Confirms Selection Of Adjust Score Projects

/

Award Of Low Bid Projects

The District Contracts Office Posts the Intended SELECTION/AWARD

And on

On ASDB Projects j The Short-listed Firms Are Individually Notified

THE CONTRACT IS AWARDED TO THE WINNING FIRM

THE CONTRACT DOCUMENTS ARE EXECUTED. EXECUTED

DESIGN-BUILD WARRANTIES

Why Warranties ™Aligns the DB Firm’s interests with the Department’s ™Key to reducing Department risk ™L ™Long-term t performance f (lif (life-cycle) l )

™Importance: p 10% to 20% of Technical Score

Warranties / Value Added Spec Spec’s s ™338 - Asphalt Pavement Pavement*

3 years

™355 - Concrete Pavement*

5 years

™475 - Bridge Component**

5 years

™645 - Signalization Signalization**

3 years

™725 - Highway Lighting**

3 years

*Standard Specifications **Developmental Specifications

Warranty Parameters ™Department p defined minimum ™Points awarded for “extent” of warranty above minimum ™Extent has 4 basic components ™Length ™Breadth (components) ™Distress Type & Thresholds ™C ™Corrective ti Measures M

W Warranty t Parameters P t (cont’d) ( t’d) ™Breadth (what components covered) ™Specific ™S ifi ititems outside t id required i d coverage ™“Bumper to bumper”

W Warranty t Parameters P t (cont’d) ( t’d) ™Distress type & thresholds ™Established for all major j items warranteed ™Meaningful evaluation of performance ™M ™Measurable, bl objective bj ti ™Threshold appropriate for time in service ™Corrective Measures ™Adequate to meet life span

Backing of Warranty ™W ™Warranty t mustt be b backed b k d ™Two methods ™Performance Bond ™Contractor Guarantee (Failure to meet the requirements of the Specification will result in the suspension, revocation, or denial of the Contractor’s Certification of Qualification for a minimum of 6 months.)

Oth Warranty Other W t Aspects A t ™Contractor expected to perform remedial work timely, y, pay p y cost ((MOB,, MOT,, etc.)) and follow lane closure restrictions ™Disputes ™Di t tto th the St Statewide t id Disputes Di t R Review i Board for binding decision

D-B D B CEI

Design Build Construction Engineering Inspection ™ The inspection is the same for a D-B project as a Design-Bid-Build project. ™ CEI by In-house FDOT, or ™ CEI by Consultant hired by FDOT

MATERIAL ACCEPTANCE

M t i lA Material Acceptance t

Material Acceptance is the same for a D-B project as on a Design-Bid-Build Project

Applicable Requirements ™Laboratory Qualification Program ™Technician Qualifications ™Independent p Assurance Program g ™Quality Control Program

Material Acceptance Processes ™Field Sampling & Testing ™Manufactured Products ™Incidental Materials ™Unapproved or New Materials

Field Sampling & Testing ™ Minimum sampling/testing frequency available from LIMS ™ QC Testing by D-B Firm ™ Verification & Independent Verification Testing by the Department (or Consultants) ™ Resolution Process when non-comparisons occur ™ Quality Control Plan Required before construction begins ™ Lab Qualification Program applicable

Manufactured Products (QPL/APL) ( ) ™ Accepted Based on Manufacturer’s Certification ™ Listed in Qualified Product List (QPL) or Approved Product List (APL) ™ Certification Complies with Department Guidelines ™ Material must meet Specification requirements ™ Subject to random Verification Testing

Incidental Material Acceptance ™Requires Manufacturer’s Certification Each Product ™Certification must include test results ™Contractor’s Certification for Installation

N New M Materials t i l A Acceptance t ™Submit Request to the District Materials E i Engineer. ™Provide Supporting Documents. ™Propose the Acceptance Criteria. ™If not Accepted, Use Material Referenced in Documents.

Lessons L Learned L d

Lessons Learned ™ Projects $100 million or greater will be Design Build Greater opportunity pp y for scope p alternatives and innovation ™Establish/use a maximum budget amount (MBA) as appropriate ™Select ™S l tb based d on scope, qualifications, lifi ti quality, lit schedule, but cost not to exceed MBA ™A+B/Technical Proposal Score when using I/D’s

Lessons Learned ™ The proposal is the commitment. Deviations may require a credit. ™ Don’t include “non-descriptive” commitments in the proposal. FDOT should clarify such during the Q & A. ™ Innovation I ti does d nott include i l d revisions i i tto FDOT specifications or department policies. ™ Innovation should be limited to the D/B Firm’s means and methods, approach to project, etc.

Lessons Learned ™“Project Selection Guidelines” are important ™Independent “Peer Review” on Major Projects ™Use of Bid Options ™Expect what is put in the RFP ™Share all available information

QUESTIONS?