Exhibitor Prospectus ASAPS' Experienced Insights into Breast and Body Contouring will deliver the ultimate interactive experience with some of the specialty's brightest minds. In this intimate learning environment, you'll experience: • Interactive video panels • Small group sessions • Unique networking opportunities
We invite you to take advantage of this opportunity to exhibit your products, services and to participate in this meeting. Exhibit space is limited to sixteen exhibitors. https://www.surgery.org/breastandbody2017
Exhibits Space - limited to 16
Exhibit Space, Space Assignments, Cancellation & Revision Policies
exhibitors Click here to download application Fee: $2,000 per six foot table Exhibits will be in the Room of the Don's, Peacock Foyer and possibly Room of the Don's Foyer. For each table rented, exhibitors will receive: ❖ One (1) six foot draped table and two (2) chairs in the exhibit area ❖ Two company representatives allowed per table ❖ Your company's name and information in the meeting app. (Exhibit Fee must be received by the Registration Deadline September 1, 2017 to qualify) ❖ Attendee list - printed and provided onsite in San Francisco. Does not include email addresses ❖ Opportunity to highlight your presence to our attendees via Twitter (Vector file required) ❖ Spectator admission to the Scientific Session - space permitting ❖ Continental breakfasts, breaks and luncheons with meeting attendees
❖ Opportunity to discuss your products/services with over 125+ meeting attendees ❖ Meet and Greet on Thursday, October 19th from 5:00 pm to 6:00 pm in the Peacock Foyer Space Assignments ❖ Placement of exhibits will be pre-assigned by the Exhibits Manager, based on conflict of interest positions and the date of receipt of the application. ❖ Exhibitor tables will be pre-labeled for setup. ❖ Space assignments may not be changed. Cancellation Policy ❖ In the event of cancellation, refunds will be made if notification of cancellation is received in writing to our Exhibits Manager, [email protected]
prior to July 31, 2017. There will be a 25% administrative fee of $500 per table top for ALL refunds. ❖ Refunds will not be made for cancellations received after July 31, 2017.
Rules and Regulations
Rules & Restrictions
Rules & Restrictions Continued
❖ Displays are limited to TABLETOPS ONLY. Banner stands may be displayed directly behind your table if space permits. No banners may be displayed on the sides of tables. All exhibits, equipment, displays, literature, video and audio equipment, etc. must be contained within the allotted 6' of table space. Care is to be used so as not to obstruct those exhibiting in adjacent spaces.
❖ Sales, order placement and/or delivery for/of merchandise is permitted. Each transaction must be accompanied by a receipt for the purchaser. All transactions must be conducted in a professional manner consistent with The Aesthetic Society Rules and Regulations.
❖ The exhibitor fee of $2,000 includes the full meeting registration of two representatives per table and indicated food and beverage. An additional representative may register for a nontransferable fee of $500 ($550 on-site) with a maximum of four representatives per tabletop - two representatives at a time. Badges are NOT transferable. ❖ For security reasons, The Aesthetic Society discourages cash transactions.
❖ Exhibits not adhering to these rules and regulations will be dismantled on-site at the exhibitor's expense with no refund. ❖ All exhibitors are expected to abide by all applicable Food and Drug Administration regulations. Products which are not FDA approved or are pending FDA approval will be permitted to be exhibited when accompanied by the appropriate signage. The Aesthetic Society reserves the right to control, restrict and supervise any exhibitor whose exhibit and/or conduct and activities are deemed objectionable.
Liability and Security
❖ Although all reasonable efforts will be made to provide security, exhibitors are urged to secure valuables nightly. Neither The Aesthetic Society nor the InterContinental Mark Hopkins - A San Francisco Hotel will be responsible for lost or stolen items.
❖ Exhibitor must maintain sufficient liability insurance which covers all potential problems during the meeting.
❖ Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, and defend and save The American Society for Aesthetic Plastic Surgery/The Aesthetic Surgery Education and Research Foundation, the InterContinental Mark Hopkins - A San Francisco Hotel and their employees and agents harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof excluding any such liability caused by the sole negligence of the InterContinental Mark Hopkins - A San Francisco Hotel , its employees or agents.
❖ Exhibitor acknowledges that the American Society for Aesthetic Plastic Surgery, Inc., and the InterContinental Mark Hopkins - A San Francisco Hotel do not maintain responsibility or insurance covering such losses by exhibitor. We are aware that general security will be provided and if losses or problems occur, we agree to promptly notify the ASAPS Exhibit Manager or Meeting Manager so that the proper authorities can be alerted.
Installation and Dismantle, Exhibit Dates and Hours
Installation/Dismantle Dates and Hours Exhibits will be in the Room of the Don's, Peacock Foyer and possibly Room of the Don's Foyer. Installation Thursday, October 19 10:00 am - 4:00 pm All exhibits must be completely set up by 4:00 pm. Unauthorized personnel and/or children under 16 are not allowed in the exhibit area during setup, exhibit hours or dismantling. Dismantle Saturday, October 21 3:00 pm - 6:00 pm All exhibits must remain intact until closing on Saturday, October 21, 2017, at 3:00 pm - the official closing time.
Meet and Greet Thursday, October 19 5:00 pm - 6:00 pm
Exhibit Dates and Hours Friday, October 20 7:00 am - 5:00 pm Includes: Continental Breakfast, Coffee Break and Luncheon Saturday, October 21 7:00 am - 3:00 pm Includes: Continental Breakfast, Coffee Break and Luncheon
4:15 pm - 4:30 pm Grab a Beer Break Exhibit schedule is subject to change
Shipping To and From the Hotel/Meeting
NOTE: Shipments/boxes will not be accepted by InterContinental Mark Hopkins - A San Francisco Hotel prior to Monday, October 16, 2017.
Shipping details: Click here
Exhibitors are responsible for their own shipping requirements and payment both to and from the meeting. If you are shipping boxes directly to the hotel, address your shipment as follows:
InterContinental Mark Hopkins 999 California Street San Francisco, CA 94108 Convention Services Department, Sylvia Harms Hold For: Guest Name/Guest Cell/Exhibiting Company Name ASAPS Breast and Body Contouring Symposium, 10/19-10/21
A method of payment must be provided in advance for your order to be processed. Click here to download form.
Shipments that arrive at the hotel will be subject to handling fees and delivery charges. These fees and charges are the sole responsibility of the exhibiting company.
Affiliated Events and Corporate Satellite Symposia
Corporate Satellite Symposia
If you are interested in hosting a function during the meeting, please note all functions must be approved by The Aesthetic Society. We do not allow functions involving the attendees to be held during official scheduled events.
This program assists exhibitors in reaching the meeting attendees on a more personal level. Since the program's inception, Corporate Satellite Symposia have been well received by the hosting companies as well as the attending doctors. This is an opportunity to allow for greater explanation of products, services and/or education specific to your area of expertise.
For more information, please contact our Meetings Manager, Kathleen McClemmy at [email protected]
or at 562.799.2356.
If you are interested in learning more about Corporate Satellite Symposia, please contact Jackie S. Nunn, [email protected]
or at 562.799.2356. You may also download the application here. This is an exclusive opportunity. Applications accompanied with full payment will be considered on a firstcome, first-served basis.
Transportation, Climate/Attire and Special Assistance
Climate/Attire The average October temperature for the San Francisco area is about 69°F for the high and 54°F for the low. Business casual attire is appropriate for the meeting. Temperature fluctuation in the hotel is common, please dress in layered clothing that can be easily added or removed throughout the meeting.
Transportation InterContinental Mark Hopkins - A San Francisco Hotel is located approximately 15 miles from San Francisco International Airport.
Taxis: Available 24-hours. Approximate fare is $40 one-way. From SFO baggage claim level, outside terminals, center island zones. Shuttle: Varieties of shuttle/limousine services are available at the airport. Hotel Parking: Valet is $69 per day with full in and out privileges or self-parking available for $56 per day at Greenway Self Park with unlimited in and out privileges.
Special Assistance If, due to a physical disability, you require any special assistance while in attendance at this meeting, or if you have any special dietary restrictions, please contact our Meetings Manager, Kathleen McClemmy at [email protected]
or at 562.799.2356.
The InterContinental Mark Hopkins A San Francisco Hotel
Headquarter Hotel/Housing Bureau
InterContinental Mark Hopkins— A San Francisco Hotel 999 California Street San Francisco, CA 94108 Phone 415-392-3434 Click here for Reservations
Please click here to reserve your room or call 877.834.3613.
The InterContinental Mark Hopkins— A San Francisco Hotel is a premiere hotel offering accommodations for a special rate of $299.00 (10/18-10/21), plus tax.
You must mention "The Breast and Body Contouring Symposium" in order to receive this special rate. Deposit and cancellation penalties may apply; please ask for details when making your reservations.
These rates are available from October 18 - October 21, based on availability.
Last Day for Reservations
Check-In/Check-Out Time Check-In is 3:00 pm Check-Out is 12:00 pm
Wednesday, September 27, 2017. After this date, room reservations at our preferred rate may no longer be available.
Wi-Fi, Audio Visual, Earning Points, Exhibitor Badges and Exhibit Description
Electrical, Internet Access and Audio Visual Services
Exhibitor Badge Registration
If you require electrical, internet access or audio visual services you must order these from PSAV.
An Exhibitor Badge Registration Form should be returned by September 1, 2017 to [email protected]
or via fax to 212.921.0011.
If staying at the Intercontinental, please note - the Wi-Fi DOES NOT bleed down to the meeting rooms.
Any forms received after September 1, 2017 will be processed at the meeting. The fee will be $550 per badge printed onsite.
Electrical, Internet Access and Audio Visual Order Form
Earning Exhibitor Priority Points You can earn additional exhibitor priority points by: ❖ Utilizing guest room(s) in the official ASAPS housing block - 3 points (3 points per company - not per room) ❖ Submitting your company description before the deadline - 1 point ❖ Supporting ASAPS' education, advertising and/or special projects - 1 point per $5,000 spent
Complete and submit Exhibitor Description Form via email to [email protected]
- the description of your company's product/services in 50 words or less, which will be provided in each attendee registration packet. This must be submitted prior to the deadline of September 1, 2017 to qualify. NO EXCEPTIONS.
Corporate Sponsorship Opportunities
Thursday, October 19 Meet & Greet - $8,000
Friday, October 20 Buffet Lunch - $5,000 Corporate Satellite Symposia* - $5,000
Saturday, October 21 Buffet Lunch - $5,000 Grab a Beer Break - $3,000 - SOLD Faculty Dinner* - $5,000
Recognition provided in email blasts, on the symposium website, meeting app, and on signage. *First right of refusal for prior years' sponsors. Details subject to change.
For more information and details, please contact: Jackie S. Nunn [email protected]
Become a Fan of ASAPS on Facebook
The Aesthetic Society's Facebook, Twitter, LinkedIn, YouTube, Instagram and Pinterest accounts play an intricate role in communicating meeting updates, news and information to plastic surgeons, industry leaders, media and public education. Our social media accounts, gives ASAPS followers the opportunity to connect during the Annual Meeting, learn who is exhibiting, what special deals will be offered, available courses, useful links, pictures and promotional videos.
We encourage for all exhibitors to LIKE or FOLLOW our social media pages to network with plastic surgeons and engage in conversations.
Follow ASAPS Twitter: https://twitter.com/asaps YouTube: https://www.youtube.com/channel/UCnK HpICu4t9Ldp9EvHBZ5lw
Instagram: https://www.instagram.com/theaesthetics ocietyasaps
Follow ASAPS on Twitter and ASAPS Social Media Team will follow your company.
Submit the Vector file of your company logo to Damian Holmes, [email protected]
no later than September 1, 2017.
Meeting Hashtag: #BreastandBody2017
During the meeting, ASAPS will post a group of company logos and tag you! All tweets will be posted over the ASAPS Twitter feed from October 19 - October 21, 2017. You will need to provide us the following: ❖ Your Twitter handle - for example @asaps, @erikaasaps ❖ A Vector file of your company logo
If you have any questions, do not hesitate to contact Damian or Erika OrtizRamos, [email protected]
ASAPS reserves the right to edit all social media content
Symposium Contacts and Important Dates to Remember
Inquiries, Applications, Exhibitor Descriptions and Badges Exhibits Manager Erika Ortiz-Ramos Phone: 562.799.2356, ext. 309 Fax: 212.921.0011 Email: [email protected]
Exhibits Associate Damian Holmes Phone: 562.799.2356, ext. 310 Fax: 212.921.0011 Email: [email protected]
Affiliated Events and Special Needs Meetings Manager Kathleen McClemmy Phone: 562.799.2356, ext. 124 Fax: 562.799.1098 Email: [email protected]
Important Dates to Remember Immediately Complete Application forms and return with payment July 31, 2017 Table cancellation deadline September 1, 2017 Exhibitor Badge Registration deadline 50 word company description and information regarding show specials and/or giveaways due Last day to submit your Twitter information to Damian Holmes, [email protected]
September 27, 2017 Cut-off date for hotel reservations
We invite you to take advantage of this opportunity to exhibit your products and services to this unique group of aesthetic plastic surgeons, which will include Facial Plastic Surgeons who are members of AAFPRS. This symposium will focus on facial surgery and rhinoplasty, featuring the latest techniques and combinations using volume, restoration, energy-based modalities and shaping to gain optimal results. Aging concepts, anatomy, aesthetic evaluation, surgical options, fat grafting, fillers and complications will be presented. Two optional cadaver labs will be offered on Saturday, February 3 - one on facial techniques and one on rhinoplasty giving attendees the opportunity to experiment using the techniques featured in the symposium. Submit your application today! For information about exhibiting at the ASAPS Las Vegas 2018 Facial Symposium, please contact Erika Ortiz-Ramos, [email protected]
or Damian Holmes, [email protected]
We invite you to apply to participate at The Aesthetic Meeting 2018! The meeting will be held at the Jacob K. Javits Center, New York NY, exhibit Dates April 28 – April 30, 2018. Wondering why you should exhibit at The Aesthetic Meeting? Here are some reasons: • Network with more than 1,700 Aesthetic Plastic Surgeons, Nurses and Physician Assistants • Interact with surgeons interested in learning about your products and services • Encounter prospective and existing clients and improve your brand visibility • Educate and inform attendees about new changes or advances in your products
Booth assignments began during the 2017 meeting in San Diego, but there is still time! Submit your application today! Click here to see the live floor plan. All booths in BLUE are currently available. For more information, please contact Erika OrtizRamos, [email protected]
or Damian Holmes, [email protected]
We invite you to apply to participate in The 24th Annual Meeting of the Society of Plastic Surgical Skin Care Specialists – Stop the Clock on Aging. The meeting will be held at the New York Marriott Marquis in New York City, NY, exhibit dates April 25 - 27. We are searching for companies who share our enthusiasm for innovation in skin care and in improving the quality of patient care. We invite you to take advantage of this opportunity to exhibit your products and services to this unique group of skin care professionals - these are the decision makers that significantly influence their plastic surgeon employers! Click here for the prospectus and application. For information about exhibiting at 2018 Society of Plastic Surgical Skin Care Specialists Meeting, please contact Lauren Todd, [email protected]