Guide to technical services - ei publican partnerships

Guide to technical services - ei publican partnerships

Guide to technical services Introduction The correct dispense of beer is absolutely key to quality and therefore customer satisfaction. Within this ...

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Guide to technical services

Introduction The correct dispense of beer is absolutely key to quality and therefore customer satisfaction. Within this technical services guide we aim to provide information relating to best practice for beer dispense, how to resolve common problems, health and safety requirements in the cellar, and other useful information. Our brand owners provide first line technical services support and provide an excellent service, however should you experience any difficulty please contact Sales and Service Centre on 03333 20 20 85 (option 5) from 08:30 to 17:00 Monday to Friday.

Contents 2 Introduction 3 Dispense breakdowns - Who to call

Lead Brewer Rules Explained



Dispense Fault Finder



Cellar Cooling



Remote Coolers

4 Health and safety An outline of the procedure to be followed during rent review and lease renewal negotiations between the pub-owning business and the tied pub tenant.

5 Learn more about beer Keg Cask

Line Cleaning

6 Product information and removal requests

Ullage

7 Key Technical Service Contacts 8 Fault Finding Guides

Cask Beers



Keg Beers

2 | Guide to technical services

Dispense breakdowns - Who to call Lead Brewer Rules Explained A lead brewer is defined as the brewer with the most keg taps in your pub and they are responsible for servicing and maintaining the remote beer cooler in the cellar, pythons and primary gas reducing valve, as well as maintaining their own branded fonts and under bar secondary cooling. A brand owner who is not lead brewer is responsible for their font, under bar secondary cooling, backboard equipment in the cellar and secondary gas reducing valves.

Who to call for example:• If all beers are fobbing / not pouring and your remote cooler is not working properly you should contact your lead brewer • If you have one product down and everything else is pouring ok at the correct temperature, it is the brand owner of the product not dispensing whom you should contact • For Cask Ale* please check with Technical Services on 03333 20 20 85 (option 5).

Dispense Fault Finder To help when you have a beer dispense problem, please use the fault finder guides at the end of this document which explain the most common faults and guidelines on how to deal with them.

Cellar Cooling Cellar cooling is essential for the correct dispense of beer, especially so for cask ales which sometimes have no secondary cooling applied. • Cellar temperature must be maintained at 11 – 13 degrees centigrade at all times • During winter months additional heating may be required to maintain the correct temperature • A thermometer should be in the cellar so you can check and record the temperature • All doors and access points must be kept closed • Allow one to two days for beer to reach cellar temperature after delivery • Keep the cellar cooling switched on at all times • Have the equipment routinely maintained • For maintenance issues with cellar cooling, please contact the Property Team via 03333 20 20 85 (option 4) or your own service provider

Guide to technical services | 3

Remote Coolers:• Must be left switched on at all times • Monitor the ice bank, glycol and water levels regularly • Incorrect temperature or insufficient water levels will result in fobbing and wastage • Clean dust and fluff from grill on the front of the cooling unit • All external heat dumps must be kept clean and clear

Health and safety Note: The cellar is a potentially hazardous working environment and you should take note of the below guide. ei group want to make sure that retailers understand health and safety guidelines for gascylinders and the control of substances hazardous to health (COSHH). This section gives you important information about Health and Safety within a cellar environment.

Gas Cylinders Gas cylinders can be very dangerous if not handled correctly. Internal pressures are extremely high and the cylinders are heavy. Carbon Dioxide (CO2) and / or mixed gas (a mixture of Nitrogen and CO2) that escapes from faulty dispense equipment can kill. Exposure to elevated carbon dioxide levels especially in an enclosed space will result in asphyxiation and death. Both gases in concentration are heavier than oxygen, and the highest concentration is found at ground level.

Safety Guidelines:• Do not enter any area that contains a high gas concentration • In the event of a gas leak, turn off gas if possible and ventilate the area • Contact your lead brewer if a gas leak is found or suspected • Frosted containers should not be handled • As a legal requirement, a cellar warning card must be on display near cylinders • Gas cylinders must be secured and chained in an upright position when in use • All staff must be trained before being allowed to handle or work with gas containers • You should carry out a risk assessment to evaluate the handling and management of gas cylinders in your premises

4 |Guide to technical services

COSHH (Control of Substances Hazardous to Health) Using chemicals or other hazardous substances such as line cleaner or glass renovator can put health at risk. It is a legal requirement that all members of staff involved in handling and using chemicals must be aware of, understand and follow the manufacturer’s COSHH instructions.

Do:• Wear appropriate protective clothing • Use approved detergents and follow the manufacturer’s instructions • Add concentrate to water – not the reverse • Store cleaning chemicals in original containers, out of children’s reach • Ensure COSHH reference materials are available

Learn more about beer Here you will find useful tips about cellar hygiene and how to store and dispense your products. We also explain the importance of correct line cleaning and a useful at a glance ‘How To’ guide. Beer is classified as a ‘food’ which means your cellar falls under the same hygiene regulations as a kitchen. Cellars should be kept clean and tidy and only contain beer. Food should not be stored in the cellar as it’s not cold enough.

Keg For keg products we advise that these are stored in a cooled cellar for 48 hours before connecting to eliminate the risk of fobbing or wastage. Correct CO2 or mixed gas must be connected to the product. Gas is used to raise the beer from keg to tap and to maintain a steady pressure in the keg. Different products will require different amounts of gas. When a product is installed, the technician will set up the equipment so that the product is poured to its correct specification. We encourage our retailers to train their staff on the correct ways to dispense products for customers to receive a perfect pint.

Cask Cask ale is not pasteurised or filtered and as a result has a shorter shelf life than keg beer. It should be used by the best before end date on the label. Generally once a cask has been put on stillage and vented, it takes a period of time to settle, condition and mature to maximum flavour. Please refer to individual brand owners for how long their products should take to reach maximum flavour. Under normal cellar conditions, a cask should be sold within 3 days of being connected. Cask ale is a ‘living’ product and so it should be treated with extra care to obtain the perfect pint.

Guide to technical services | 5

Line Cleaning It is essential that all beer lines are cleaned at least every 7 days, using the manufacturer’s detergents at the recommended strength and contact time – please refer to the manufacturer’s guidelines. Cleaning pipes prevents a build up of yeast and bacteria and prevents cloudy beer, fobbing, off flavours, and poor quality. We recommend regularly cleaning of coupling heads, cleaning sockets, line primes, pipes, taps, spouts, creamer discs, sparklers and drip trays. Please refer to COSHH Regulations Data Sheet under the Health and Safety section. It is a false economy not to clean your beer lines.

Product installation and removal requests If you wish to install new products or remove existing products, you should contact your Regional Manager who will discuss with you the best mix of brands for your business to grow successfully. Your Regional Manager will then submit the approved works to the relevant supplier’s technical services department to get the job underway. Please note that brand owner sales representatives are not permitted to authorise installation work directly, it can only be authorised by your Regional Manager. For new installations, you should plan for up to 21 days for completion.

Ullage If you have received a faulty product, please contact the Customer Services Centre on 03333 20 20 85 (option 2) from 07:00 - 18:00 to register the fault whilst the product is still within its best before date. Your Customer Account Manager will then process the claim for credit on your behalf. We will register the ullage return with our distributor and the brand owner. If appropriate, a technician will visit you to verify the faulty product. We will make arrangements for the container to be uplifted and returned to the depot. A credit decision will be made once the assessment is complete and you will be informed of the decision. Credit will only be given if there is a genuine fault with the product. Any of the following may result in non-payment of credit: • Evidence of tampering • Evidence of product adulteration • Outside best before date on initial reporting of the fault • Defaced or illegible product label • Less than minimum required volume in the container i.e not more than 3 gallons dispensed

6 | Guide to technical services

Key technical services contacts Contact

Details

Tel No

AB InBev

Beers

08457 100 600

Carlsberg

Beers & Somersby cider

08457 820 820

Charles Wells

Courage, Estrella, Kirin Ichiban, McEwans, Youngs Stout, cask

03333 209 831

Diageo

Guinness brands & Hop House 13

08457 515 101

Fullers

Cask beers, Frontier, Sierra Nevada, Cornish Gold cider

0208 996 2031

Heineken

Beers & ciders

0345 8787 075

Marstons

Chestnut Mild, Shipyard IPA, Warsteiner. Banks’s, Brakspear, Daniel Thwaites, Jennings, Ringwood, Wychwood breweries

0800 169 6103

Miller Brands

Kozel, Peroni & Pilsner Urquell

08456 520 065

Molson Coors

Beers & cider

08456 001 777

Shepherd Neame

Cask beers, Angry Orchard, Asahi, Sam Adams, Whits Bay lager 01795 542 098

Adnams

Cask beers, Jack Brand, Lagunitas

01502 727 200

Black Sheep

Cask & keg beers

01765 680 103

Budvar

Budweiser Budvar

07876 357 309

Camden Town

Keg beers

0203 772 7934

Chapel Down

Curious Brew

01580 763 033

Everards

Cask beers

0116 201 4100

Freedom

Keg beers

01283 840 721

Greene King

Cask & keg beers

08457 125 818

Harveys

Cask beers

01273 480 209

Hogs Back

Cask beers & Hogstar Lager

01252 783 497

Hook Norton

Cask beers

01608 737 210

Hop Back

Cask beers

01725 510 986

Kingfisher

Kingfisher Lager

01622 351 118

Meantime

Keg beers

0208 293 1111

Purity

Cask beers, Longhorn, Maisels Weisse

01789 488 007

SA Brains

Cask & keg beers

08456 217 980

Sharps

Cask beers & Sharps Pilsner

01208 862 121

SIBA

SIBA cask ales

01765 641 950

St Austell

Cask beers

01726 627 192

Timothy Taylor

Cask beers

01535 603 139

Wadworth

Cask beers

01380 723 361

WEST Beer

St Mungo Lager

07854 850 872

West Berkshire

Cask & Renegade Craft Lager

01635 202 968

Wye Valley

Cask beers

01885 490 505

Aspall Cyder

Keg & BIB Cider

01728 860 510

Hogan’s Cider

Keg & BIB Cider

01789 488 433

Magners / C&C

Gaymers, Addlestones, Blackthorn, Magners, Taunton & Tennents

0845 601 5959

Orchard Pig

Keg & BIB Cider

01458 851 222

Thatchers

Cask, keg & BIB Cider

01934 822 862

Westons

Keg & BIB Cider

01531 660 117

Accolade Wines

Stowells & Jack Rabbit wines

0800 136 762

Britvic / Pepsi

Soft drinks

08457 581 781

Coca Cola / Schweppes

Soft drinks

01908 822 228

BOC Sureflow

Gas suppliers

08457 302 302

Messa / Air Liquide

Gas suppliers

0800 731 4812

Brulines / Vianet

Flow monitoring equipment

01642 358 800

Guide to technical services | 7

Lead brewer cask beers Fault

Possible reasons for fault

What to do to fix

No beer dispensing

Empty container

Change cask

Cask tap turned off

Open tap

Vent peg not removed or too tight

Remove peg ensuring peg is non porous and finger tight

Air lock in line

Clean lines properly every 7 days using recommended cleaner at the correct strength and contact time. See section on line cleaning

Blocked hop filler

Dismantle and clean taps and filters immediately after use

Stuck fob detector float (if applicable)

Release the float using the button at the bas ensuring that it is in the down position

Dirty beer lines

Clean lines properly every 7 days using recommended cleaner at the correct strength and contact time. See section on line cleaning

Longer than 3 days on dispense

Remove from dispense and connect a new cask

Product past best before date

Remove product from dispense

Dirty and / or warm cellar (causing rapid infection)

Keep the cellar and drains as clean as possible

Note: If no cask ale is dispensing after following our fix guide, please contact the Lead Brewer

Taste If the taste remains bad after following our fix guide, and the product is within its best before date, please contact our Sales and Service Centre to report as ullage

Clean the cellar at least once a week Check cellar cooler is at correct temperature - see section on cellar cooling

Fobbling Note: If fobbling continues after following our fix guide, please contact the Brand Owner or Lead Brewer

8 | Guide to technical services

Incorrect dispense temperature

Check remote cooler is working properly. If it isn’t contact Lead Brewer

Dirty beer lines

Clean lines properly every 7 days using recommended cleaner at the correct strength and contact time. See section on line cleaning

Rapid conditioning due to high temperature

Check remote cooler is working properly if it isn’t contact Lead Brewer

Kinked beer line

Straighten beer line

Dispensed too quickly

Adjust dispense flow

Cask beers continued Fault

Possible reasons for fault

What to do to fix

Flat

Over conditioned

If within best before date, contact our Sales and Service Centre to report as ullage

Cask not hard pegged between

Replace hard peg after each session

Dispensed too slowly

Adjust dispense flow, check if tap is blocked, clean lines if not clean in the last 7 days. If still dispensing too slow contact Brand Owner

Longer than 3 days on dispense

Remove from dispense and connect a new cask

Glass washer not working properly

Refer to manufacturer’s guidelines

Dirty beer lines

Clean lines properly every 7 days using recommended cleaner at the correct strength and contact time. See section on line cleaning

Product past best before date

Remove from dispense and connect a new keg

Longer than 3 days on dispense

Remove from dispense and connect a new keg

Cellar temperature less than 11ºC see section on cellar cooling (chill haze)

See section on cellar cooling

Cellar temperature more than 13ºC (beer spoilt)

See section on cellar cooling

Dirty cellar (causing rapid infection)

Keep the cellar and drains as clean as possible, clean up spillages immediately, clean the cellar at least once a week

Over tilting

Tilt by 20 degrees. This means the back should be higher than the front by 7cm

Note: If product remains flat after following our fix guide, and the product is within it’s best before date please contact our Sales and Service Centre to report as ullage

Hazy Note: If product remains hazy after following our fix guide, and the product is within it’s best before date please contact our Sales and Service Cenre to report as ullage

Guide to technical services | 9

Keg beers Dispense problems are normally caused by easy to solve faults. The table below shows typical faults and appropriate action to remedy. Fault

Possible reasons for fault

What to do to fix

No beer dispensing

Empty container

Change keg

Blocked oriface plate

Unblock and clean

Sparkler too tight

Adjust sparkler

Gas cylinder empty

Change cylinder

Gas valve switched off

Turn gas valve on

Stuck fob detector float

Release the float using the button at the base, ensuring that it is left in the down position

No electricity

Switch on power supply

Remote coil frozen

Switch off and contact Lead Brewer

Dirty beer lines

Clean lines properly every 7 days using recommended cleaner at the correct strength and contact time. See section on line cleaning

Line cleaning solution not flushed or left in line too long

Flush out lines with clean water (about 10 litres per tap), rinse and replace spouts and sparkles

Product past best before date

Remove product from dispense

Incorrect dispense temperature

Use a clean, dry, cool glass. Check that remote cooler is running at correct temperature if not, contact Lead Brewer

On sale too long

Remove product from dispense if it’s been on sale for longer than 5 days

Dirty beer lines

Clean lines properly every 7 days using recommended cleaner at the correct strength and contact time. See section on line cleaning

Product past best before date

Remove from dispense and connect a new keg

On sale too long

Remove from dispense and connect a new keg

Note: If no beer is dispensing after following our fix guide, please contact the Lead Brewer

Taste If the taste remains bad after following our fix guide, and the product is within its best before date, please contact our Sales and Service Centre to report as ullage If the taste remains bad after following our fix guide, and the product is within its best before date, please contact our Sales and Service Centre to report as ullage

Hazy Note: If product remains hazy after following our fix guide, and the product is within it’s best before date please contact our Sales and Service Cenre to report as ullage

10 | Guide to technical services

Keg beers continued Fault

Possible reasons for fault

What to do to fix

Fobbling

Over conditioned

Clean lines properly every 7 days using recommended cleaner at the correct strength and contact time. See section on line cleaning

Cellar temperature greater than 13ºC

See section on cellar cooling

Remote cooler not working

Contact Lead Brewer

Incorrect gas mix

Connect the correct gas cylinder. Do not attempt to adjust dispense pressure contact Lead Brewer

Incorrect orifice plate

Contact Brand Owner

Dispensed too quickly

Adjust dispense flow

Keg on slae longer than 5 days

Remove from dispense and connect a new keg

Gas not turned off between sessions

Switch off gas between sessions

Hot glasses out of glass washer

Use cool glasses only

Cellar temperature below 11ºC

Go to section on cellar cooling

Dispensed too slowly

Adjust dispense flow

Cellar temperature below 11ºC

Go to section on cellar cooling

Incorrect orifice plate

Contact Brand Owner

Dispensed too slowly

Adjust dispense flow, check gas cylinder is not empty, check if sparkler is too tight or blocked. Clean lines if not cleaned in the last 7 days. If still dispensing too slow contact Brand Owner or Lead Brewer

Incorrect gas mix

Connect the correct gas cylinder. Do not attempt to adjust dispense pressure contact Lead Brewer

Wet glasses

Use dry glasses only

Glass washer not working properly

Refer to manufacturer’s guidelines

Note: If fobbling continues after following our fix guide, please contact the Brand Owner

Flat Note: If product remains flat after following our fix guide, and the product is within it’s best before date please contact our Sales and Service Centre to report as ullage

Guide to technical services | 11

ei group plc, 3 Monkspath Hall Road, Solihull, West Midlands, B90 4SJ T: 0121 272 5000 • eigroupplc.com Registered in England & Wales. Company no. 2562808

RT/MR/010217