Public Charter High School THURGOOD MARSHALL ACADEMY PUBLIC CHARTER SCHOOL REQUEST FOR PROPOSALS Bulk Purchasing Agreements—Laptops, Other Computer H...

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Public Charter High School

THURGOOD MARSHALL ACADEMY PUBLIC CHARTER SCHOOL REQUEST FOR PROPOSALS Bulk Purchasing Agreements—Laptops, Other Computer Hardware & Software Thurgood Marshall Academy—a nonprofit, college-preparatory, public charter high school— seeks vendors to provide bulk purchasing agreements, master agreements, or preferred vendor agreements for purchase of any of the following: 1) Computer Hardware (including but not limited to desktops, laptops, netbooks, ChromeBooks, tablet or similar devices, handhelds, printers, peripherals, and miscellaneous IT supplies) 2) Computer Software (including but not limited to business software suites, network licenses, server applications, online databases or services, and general applications). Guidelines • The bid is intended to supplement not cancel existing bulk-purchasing agreements; vendors with existing bulk-purchase agreements regarding computers need not reapply. • The school at its sole discretion may select more than one vendor or choose not to adopt a particular agreement. Proposals Interested vendors should submit a proposal including the following: 1) Laptop Sample Quotations—the school plans to purchase laptops; vendors should include the following three separate quotations both (a) to compete for this potential purchase and (b) to provide representative pricing for purposes of comparison to other vendors for future purchases: i. LAPTOP BAG—60 laptop bags ii. LAPTOP OPTION A—60 laptops meeting the following specifications Dell Latitude E6440 4th gen Intel Core i5-4310M Processor (2.7 GHz, 3Mcache, Upgradable to Intel vPro technology) Windows 7 Professional, 64-bit 8GB Dual Channel DDR3L 1600MHz (4GBx2) 500GB (5400rpm) Hybrid HDD with 8GB Flash Intel HD graphics 4600 8X DVD+/-RW Drive 6-cell (65Wh) Lithium Ion battery Intel 6235 2X2 802.11n + Bluetooth 4.0 + WiDi Appropriate charger, cables, etc.

Thurgood Marshall Academy Public Charter High School—Laptop & Computer Bulk Purchase RFP 2015



LAPTOP OPTION B—60 laptops meeting the following specifications Dell Latitude E5450/5450, BTX 379-BCBK 5th Generation Intel Core i5-5300U (Dual Core, 2.3GHz, 3M cache) Lat 5450 536-BBBM Windows 7 Professional English/French 64bit Intel Core i5-5300U Processor Base Intel HD Graphics 5500 8GB (1x8GB) 1600MHz DDR3L Memory Internal Dual Pointing Backlit Keyboard (English) 500GB 2.5inch Serial ATA (7,200 Rpm) Hard Drive, Intel Dual Band Wireless-AC 7265AC 802.11ac/a/b/g/n 2x2 + Bluetooth 4.0 LE Half Mini Appropriate charger, cables, etc.

Thurgood Marshall Academy reserves the right to select the best laptop option and to negotiate with the winning bidder, including but not limited to purchasing a different type of laptop or system from the winning bidder. 2) Bulk-Purchase Agreement—bidders interested in further supporting the school’s needs should provide the following: • A statement of agreement to provide Thurgood Marshall Academy with bulkpurchasing options and pricing for computer hardware and computer software • A statement that the agreement does not expire and may be amended by written agreement of the parties. • A copy of standard terms and conditions, if any (or a link if terms and conditions are available only online) • Any special requirements, including but not limited to exclusivity, minimum orders, frequency of orders, limits on the school’s right to terminate the agreement without cause, or other factors affecting the value of the bulk purchasing agreement • Restrictions, such as return policies • Any fees or costs associated with the agreement • Taxes, if any (note that Thurgood Marshall Academy is a not-for-profit organization) • If agreements require the vendor’s signature then the vendor should supply a signed agreement • Agreement effective dates should be left to the school’s discretion • Proposals should include vendor’s contact information Bid Process Amendments to this RFP, if any, will be posted exclusively on the Employment Opportunities page under the About tab on By submitting a bid vendors agree to the general conditions statement, attached below. By submitting a bid, every bidder affirms that neither the bidder nor its subcontractors (if any) are an excluded party by or disbarred from doing business with/receiving funds from either the

Thurgood Marshall Academy Public Charter High School—Laptop & Computer Bulk Purchase RFP 2015

US federal government or the government of the District of Columbia. Bidders also agree to the provisions of Thurgood Marshall Academy’s General Conditions Statement (available at For further information regarding Thurgood Marshall Academy, including our nondiscrimination policy, consult For further information regarding this bid, contact David Schlossman, 202-276-4722, [email protected] All proposals must be sent electronically in Portable Document Format (PDF). Submissions should not exceed 4MB. No hard copy proposals will be accepted. Bids are due by midnight Washington, DC, time on Friday, November 6, 2015, to [email protected]



Public Charter High School

A General Conditions Statement regarding Proposals The following general conditions apply to all RFPs issued by Thurgood Marshall Academy, whether published publicly or circulated only to invited bidders. The conditions also apply to any proposal made by a vendor to Thurgood Marshall Academy independent of an RFP process, whether provided “cold” by a vendor or requested by Thurgood Marshall Academy. By submitting any proposal of any kind, vendors agree to these conditions. Acceptance of a proposal neither commits Thurgood Marshall Academy to award a contract to any vendor, even if all requirements stated in the RFP are met, nor limits the school management’s rights to negotiate in Thurgood Marshall Academy’s best interests. School management reserves the right to contract with a vendor for reasons other than the lowest price. The pricing, terms, and conditions offered in any vendor’s response to any RFP must remain valid for 90 days from the date the proposal is delivered. Expenses incurred in the preparation of proposals in response to any RFP and any follow-up information provided is the vendor's sole responsibility. Except in cases in which the school has published an RFP or related information, any information contained in any RFP or released in relation to any RFP is confidential and may not be disclosed without the express written permission of Thurgood Marshall Academy. All RFPs and all information released by Thurgood Marshall Academy or its agents related to RFPs, whether published publicly or circulated by invitation, constitute the intellectual property of Thurgood Marshall Academy and may not be reproduced without express written permission. Only managers—generally the Executive Director—and Trustees may obligate the school to a contract. Conflicts of Interest Vendor must disclose in proposal any potential conflicts of interest presented by the project. CBE Registration (optional/a plus): Contractors may submit their registration number as a DC Community Business Enterprise (“CBE”) if registered with the DC Department of Small & Local Business Development. Such registration will be a factor—but not necessarily a sole or determining factor—in the school’s consideration of bids. Non-debarment: By submitting a bid, contractors affirm that they (and lessors/subcontractors, if any) are not an excluded party by or disbarred from doing business with or accepting funds from either the U.S. federal government or the government of the District of Columbia. RFP Amendments: Unless otherwise indicated, amendments and extensions of RFPs—if any—will be published exclusively on the school website— (with e-mail notice to bidders who have already submitted proposals including e-mail addresses). Contact: For further information regarding any RFP contact Chief Operating Officer David Schlossman, 202-276-4722, [email protected] Further information about Thurgood Marshall Academy—including our nondiscrimination policy—may be found at

2427 Martin Luther King, Jr. Avenue, SE, Washington, DC 20020

p. 202-563-6862

f. 202-563-6946