Your opportunity to promote and sell your - Real Food Festival

Your opportunity to promote and sell your - Real Food Festival

The Real Food Market, Southbank Centre PAGE 1 of 8 The Real Food weekly Market at the Southbank Centre offers you a fantastic opportunity to trade at ...

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The Real Food Market, Southbank Centre PAGE 1 of 8 The Real Food weekly Market at the Southbank Centre offers you a fantastic opportunity to trade at one of London’s most important cultural centres and iconic Thames-side locations under the Real Food banner.

PRODUCER INFORMATION AND BOOKING FORMS The Real Food Market has been successfully running at the Southbank on a weekly basis since May 2011 and, previous to that, as a monthly market since July 2010. The market runs Friday to Sunday, at Southbank Centre, outside the Royal Festival Hall, close to Waterloo station.

Market opening times*: Friday : 12.00 – 20.00 Saturday : 11.00 – 20.00 Sunday : 12.00 – 18.00 *Except where specified

Food Market Events Ltd, trading as Real Food Markets Earls Court Exhibition Centre, Warwick Road, London SW5 9TA

Tel: 0207 370 8627

Fax: 0207 244 3993

Web: www.realfoodfestival.co.uk

The Real Food Market, Southbank Centre PAGE 2 of 8 SELECTION PROCESS and RATES As with all festivals organised by Real Food Festivals Ltd, traders will be selected on the basis of quality and integrity of produce. Quality is understood in terms of taste and authenticity, and integrity extends to environmental and social responsibility. We look to promote the best food and drink that does not harm our environment, food producers, animal welfare and human health. There are not specific, fixed criteria for selection, inclusion will be judged at the discretion of Real Food Festivals. All producers must be able to document the production and traceability of their product in response to questions either from the Organiser or visitors to the Real Food Festival Market. Market Rents We offer competitive rates based on the type and scale of your business, including the full build of a 3x3m stall and services as described below. Rates are per weekend.

Primary Producer

Other Producer

(<500k turnover p/a)

(<500k turnover p/a)

production of own raw material (Agriculture, farming, grazing, hunting and gathering, fishing)

eg. processors, distributors and retailers

£200

Stall holders > 500k turnover p/a

£310

£600

Corner stand

+£75

Food-to-go Concession (per stand)

+£125

Additional rates for 4 day markets (such as bank holidays): plus 25% on your agreed rent. What we include Real Food Festivals provide as a package:        

Full build of a 3x3m customised traditional market stall A counter top table Flooring, where required Basic power supply (<1500w) Basic lighting Cleaning Refuse collection Overnight security Food Market Events Ltd, trading as Real Food Markets Earls Court Exhibition Centre, Warwick Road, London SW5 9TA

Tel: 0207 370 8627

Fax: 0207 244 3993

Web: www.realfoodfestival.co.uk

The Real Food Market, Southbank Centre PAGE 3 of 8 PRODUCER PROFILE Please circle: Primary

Secondary

Supplier

All produce grown, reared or caught by producer

All produce brewed, pickled baked, smoked or processed by producer

Food importers and distributors

Number of staff that work for business: ......................... Awards won (please circle or specify): Great Taste Awards OFM Food Awards

British Cheese Awards World Cheese Awards

Soil Association Award Regional Food Award

Please circle main product categories (max 3): Alcoholic Beverages Beverages Biscuits and Snacks Bread, Bread Products and Baked Goods Cakes, Puddings and Deserts Cereals Charity or NGO Cheese Chocolates Confectionary Dairy Delicatessens Desert Sauces and Syrups Ethnic

Fairtrade Fish and Seafood Frozen Deserts Frozen Speciality Food Fresh Fruit & Veg Hampers Health and Wellbeing Herbs and Spices Honey Jams and Preserves Meat and Charcuterie Mushrooms and Truffles Mustards, Jellies and Condiments Oils

Olives and Antipasti Pasta Pickles and Chutney Publications/Magazines Pulses Regional Food Group Rice Sauces and Marinades Sausages and Bacon Soft Drinks Soups Street Food Tapenade and Dips Terrines and Pate Vinegar and Dressings

PRODUCTS YOU WOULD INTEND TO SELL ON THE MARKET: ………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………. Producers who have not previously exhibited or traded with RFF are asked to send sample product together with applications Food Market Events Ltd, trading as Real Food Markets Earls Court Exhibition Centre, Warwick Road, London SW5 9TA

Tel: 0207 370 8627

Fax: 0207 244 3993

Web: www.realfoodfestival.co.uk

The Real Food Market, Southbank Centre PAGE 4 of 8 Please tick the appropriate boxes which apply to your product or answer as requested. 100% natural (Products contain no raw materials neither derived from genetically modified foods nor flavoured with synthetic flavours, and non-natural products) No artificial inputs (In the form of synthetic pesticides, herbicides or fertilisers) Native breeds or varieties Locally or regionally grown/sourced ingredients Free-range Organic Fairly traded produce or products Product sourced and prepared by you Produce reared or grown by you Ethical and environmentally sustainable production Please specify in what ways (eg. Particular and notable practices or accreditation for sustainable production or high animal welfare standards): …………………………………………………………………………………………………………………………………… ......................................................................................................................................... Do your products reflect a local, seasonal or traditional production methods Please specify and explain: …………………………………………………………………………………………………………………………………… ………………………………………………………………………............................................................... …………………………………………………………………………………………………………………………………… ………………………………………………………………………............................................................... …………………………………………………………………………………………………………………………………… Please list other markets/sites where you currently trade: …………………………………………………………………………………………………………………………………… ………………………………………………………………………............................................................... ............................................................................................................................................ Food Market Events Ltd, trading as Real Food Markets Earls Court Exhibition Centre, Warwick Road, London SW5 9TA

Tel: 0207 370 8627

Fax: 0207 244 3993

Web: www.realfoodfestival.co.uk

The Real Food Market, Southbank Centre PAGE 5 of 8 Market Attendance The Real Food Market is a weekly market taking place at the Southbank Centre every Friday-Sunday (with the exception of one-off events held on the Southbank Centre Square) and we encourage and prioritise traders who wish to attend on a regular, weekly basis. However we are, on occasion, also able to offer one-off slots, depending on availability. Please tick and specify preference below: Weekly attendance

st

Selected dates (specify dates below)

nd

rd

th

1 w/end of month

2 w/end of month

3 w/end of month

4 w/end of month

n/a

n/a

18-20

25-27

February

01-03

08-10

15-17

18-24 IMAGINE FESTIVAL

March

01-03

08-10

15-17

22-24 n/a

12-21

12-21

Alchemy Mrkt

Alchemy Mrkt

26-28 n/a

January

April

05-07 03-06

09-11

May

(Real Food Festival)

(Baftas w/e)

June

31-02

07-09

th

5 w/end of month

Select Weekend

18-24 IMAGINE FESTIVAL

29-01 (4 day Bank Holiday)

24-27

17-19

(4 day Bank Holiday)

14-16

21-23

28-30

*For the Alchemy and Real Food Festival you will need to apply separately RFF 2013: http://bit.ly/VLOgvx

Applications will be accepted on a first come, first served basis – although attention is also paid to creating a well-balanced market

Food Market Events Ltd, trading as Real Food Markets Earls Court Exhibition Centre, Warwick Road, London SW5 9TA

Tel: 0207 370 8627

Fax: 0207 244 3993

Web: www.realfoodfestival.co.uk

The Real Food Market, Southbank Centre PAGE 6 of 8 BOOKING FORM Date of Application.............................................................................. Contact Name:................................................................................................................. Company Name:.............................................................................................................. Address:........................................................................................................................... ......................................................................................................................................... Postcode:............................................Telephone............................................................ Email:............................................................................................................................... Website:.......................................................................................................................... Stand Requirements (Refer to p 2 of application form for price guide)

Number of stands

Stand Type Primary/other/over £500K Primary

Example

Corners (+£75) Y/N

Food-to-go concession

Y

1

£400

Quantity

Total Price

1

(+£125per stand)

Total cost per stand (excl VAT)

Your order

(one counter table top included in price per stand)

Item Additional counter

Electrical Requirements

Usage

Furniture Requirements

Basic power and lighting is supplied as part of the price. If additional power is required beyond 1500KW this will need to be ordered in advance with additional fee

Price £10 Total Price

Band 1: up to 1500 KW

FOC

Band 2: 3000 KW

£60

Band 3: 5000 KW

£120

Band 3: 5000 KW +

£180

No. of appliances

Individual Power usage

Total

Total power rating, in W (watts) or KW (kilowatts)

(this is important for us to know in order to distribute power accordingly)

Payment must be received at least 3 weeks before each market opens. Invoices will be raised each month.

Tick box

Mandatory floor-cover charge

£10 Total for all requirements £ VAT @ 20% £

Food Market Events Ltd, trading as Real Food Markets Earls Court Exhibition Centre, Warwick Road, London SW5 9TA

Tel: 0207 370 8627

Fax: 0207 244 3993

Web: www.realfoodfestival.co.uk

The Real Food Market, Southbank Centre PAGE 7 of 8 DECLARATION AND SIGNATURE OF CONTRACT Please tick ALL appropriate boxes ❑ I wish to reserve a stall for the Real Food Market at Southbank Centre as stated above ❑ I enclose a cheque for the full monthly stand cost (you will be invoiced on a monthly basis, payment needs to be made in full 3 weeks before the first market takes place) ❑ I wish to pay direct by BACS to Food Market Events Ltd bank account, sort code: 20-36-16, account number 83665410. Please send remittance advice.

Signed..........................................................................................................................................

Print Name..................................................................................................................................

On behalf of (Company)..............................................................................................................

Food Market Events Ltd, trading as Real Food Markets Earls Court Exhibition Centre, Warwick Road, London SW5 9TA

Tel: 0207 370 8627

Fax: 0207 244 3993

Web: www.realfoodfestival.co.uk

The Real Food Market, Southbank Centre PAGE 8 of 8 SUMMARY TERMS AND CONDITIONS 1. All items displayed, sold and/or promoted at the market must have been approved and made known to the Organiser on this booking form and should comply with the selection criteria as described above. 2. Full payment including VAT is required with your application to secure your reservation. Please make cheques payable to Real Food Festivals Ltd. If your application is rejected your cheque will be returned to you or destroyed. Cheques will not be banked until you have been notified of selection. Payment by credit card is accepted but is subject to an additional fee based on the transaction value: Visa and Mastercard – 2.5%; 3. If you are booking multiple months, payment needs to be made in full 3 weeks before the market takes place 4. If the applicant cancels, fees are refundable on the following basis: Cancelled 30 days before market opening – full refund Cancelled 14 days before market opening – 50% refund Cancelled less than 14 days before market opening – No refund If the fees have not been paid the equivalent amounts under these refund terms will still be due. 5. Traders must conduct their business in a manner that does not interfere with the interests of other traders, and not canvass for customers beyond the boundaries of their stand. Traders should not engage in activities which are deemed to be contrary to the best interests of the Market or which appear unethical or to be in breach of the law and the Organiser reserves the right to eject an trader without any liability for a refund if an trader does not comply with these conditions. 6. A ‘no smoking’ policy operates. 7. In the interests of public safety, all traders must not dismantle their stand until after the event has closed. Traders should keep their stand appropriately dressed and maintained and all exhibits open to view and the stand adequately staffed continuously during the opening hours of the Market 8. The Trader shall be entitled to occupy the Space for the purpose of displaying only the Permitted Goods and Services for the duration of the Market. The Trader shall not assign the benefit of the Contract for Space or sub-let the whole or part of the Space, without the written consent of the Organiser. 9. Traders are responsible for their own goods at the Market and no responsibility is accepted for loss, damage, or financial loss, due to abandonment or cancellation of the event due to factors beyond our control. Food Market Events Ltd, trading as Real Food Markets Earls Court Exhibition Centre, Warwick Road, London SW5 9TA

Tel: 0207 370 8627

Fax: 0207 244 3993

Web: www.realfoodfestival.co.uk